Administrative Assistant

Executive Secretaries and Administrative Assistants

Position requires experience and skill in the following:

-Using Microsoft Outlook, Teams, Word, Excel and Forms.

-Using Zoom, Microsoft Teams, and other platforms for providing virtual services. This includes being able to set-up and start meetings, monitor meetings for problems and troubleshoot/address technical issues for meeting attendees.

-Managing multiple tasks

-Ability to meet required time lines and prioritize duties to meet those time lines

Duties, include but at not limited to:

-Handling folders physically (lifting and placing them in file cabinets)

-Filing (both physical filing and electronic records filing)

-Data entry

-Updating/managing daily and weekly spreadsheets

-Emailing, scanning and faxing duties

-Coordinate staff transportation and compete required travel reimbursement forms

-Read or convert inaccessible documents

-Provide administrative support to staff with visually impairments

-Scheduling meetings including following timelines for sending out/receiving and distributing materials

-Managing several Outlook calendars, shared mailboxes used for scheduling, meeting notifications, attendance, etc.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Paid Time Off
• NexGenEAP wellness program