Assistant Director of Campus Visit Events

What We're Looking For

Baylor University is seeking an Assistant Director of Campus Visit Events in our Undergraduate Admissions department. The Assistant Director of Campus Visit Events is a highly visible and integral member of the Campus Visits team, responsible for creating unforgettable, high-impact visit experiences for prospective students, families, and key university guests. This role blends strategic planning, meticulous logistics, financial stewardship, and a flair for hospitality to ensure every visit is seamless, welcoming, and reflective of Baylor’s mission and values. 

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. They will be both a behind-the-scenes orchestrator and a front-facing ambassador, adept at anticipating needs, solving challenges on the fly, and ensuring every guest feels recognized and valued. Someone who is passionate about people, creative in execution, and committed to excellence should apply.

A bachelor's degree and three years of relevant work experience are required. A bachelors's degree and five years of relevant experience are preferred. Additional education or experience will be considered in lieu of one another. 

Additional requirements include:

• Proven ability to plan and execute large-scale events, manage budgets, track expenses, and produce accurate financial reports
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Slate and event management platforms; experience with space planning and layout for events; ability to create graphics, presentations, signage, and email communications
• Strong presentation abilities; exceptional interpersonal skills with the capacity to connect across diverse audiences
• Highly organized, detail-oriented, and able to manage multiple priorities; independent, proactive, adaptable, and a creative problem-solver with a team-oriented mindset
• Flexibility to work evenings and weekends is required to support campus visit events
• Physical effort may include standing, lifting, and handling light to moderately heavy materials

A valid Texas Driver License with a clear driving record of at least two years is required.

Applicants must currently be authorized to work in the United States on a Full-Time basis. 

What You Will Do

• Serve as a primary point of contact for prospective students, families, and high-profile guests, delivering a polished, concierge-level event experience
• Collaborate with deans, directors, faculty, and senior administrators to craft customized visit experiences that highlight the university’s academic and cultural strengths
• Anticipate and respond to guest needs in real time, ensuring every event is welcoming, engaging, and memorable
• Build and maintain meaningful relationships with key university stakeholders to enhance recruitment outcomes and program impact
• Plan, coordinate, and execute major campus visit events, including Premiere and Baylor Bound Days
• Serve as planner and liaison to academic units for all Scholarship Program events, including Baylor2Baylor Med, Baylor2Baylor Law, Invitation to Excellence, Getterman Scholars, and Baylor Scholars Days
• Manage all event logistics from start to finish, including registration, venue setup, catering, signage, communications, and guest hospitality
• Provide backup coverage for campus visit operations and daily logistics as needed
• Develop, manage, and execute recruitment events and conferences with off-campus partners, including high school counselors, professional groups, donors, and VIPs
• Collaborate with Marketing and Operations to cultivate invitation lists, prepare strategic communications, and develop event content
• Oversee the Campus Visit Event Slate & Calendar, ensuring smooth coordination across all on-campus events
• Manage event budgets, track expenses, and ensure financial stewardship for all assigned programs
• Prepare, monitor, and reconcile financial reports, ensuring accuracy and compliance with university policies
• Make informed decisions on event spending, negotiating with vendors and maximizing resources for impact and efficiency
• Survey, evaluate, and analyze event outcomes to maximize enrollment yield and continually improve program effectiveness
• Identify opportunities to enhance visit experiences through creative touches, process improvements, and thoughtful guest engagement
• Contribute to strategic planning discussions that align campus visit programming with broader enrollment goals
• Assist in supervising student staff, including trained representatives and event student workers, providing guidance and mentorship
• Perform all other duties as