UNIV - Administrative and Procurement/Fiscal Analyst-Department of Healthcare Leadership & Management-College of Health Professions (Hybrid)

Job Description Summary

The Administrative and Procurement/Fiscal Analyst provides comprehensive administrative, financial, and operational support to the Department of Healthcare Leadership and Management (DHLM). This hybrid role ensures seamless day-to-day operations by coordinating executive support, financial analysis/reporting, procurement activities, event planning, recruitment, career services, academic and accreditation processes. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple responsibilities with professionalism, discretion, and a proactive approach. This role reports to the DHLM Business Manager and serves as a liaison between leadership, faculty, staff, students, external partners, and vendors.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000225 CHP - MHA Residential

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Financial Analyst- Data Analysis and Financial Reporting (25%)

• Conducts and prepares monthly and annual financial reporting and analysis, on non-personnel expenditures, including but not limited to divisional spending on supplies, contractual services, travel (faculty/staff), UMA, SC. Gov, Modern Campus, telecommunications, and deposit activities (including MUSC Foundation deposits) to produce expenditure reports, and assist in budget forecasting.
• Develops quarterly projections of divisional spending to identify and assess expenditure trends.
• Reviews non-personnel transactions in OurDay, identifying and resolving issues related to incorrect expenditure allocations.
• Produces monthly financial reports and trend analyses as requested by the Business Manager.
• Provides financial insights and data-driven recommendations to division directors to support informed budgetary decision-making.

Deposits and Reconciliation

• Oversees the deposit process with the MUSC Foundation and SC.GOV
• Oversees Modern Campus for registrations and process deposits
• Prepares MUSC deposits from various sources, including faculty practice, continuing education, and other departmental activities.
• Reconciles accounts against known transactions and provides monthly deposit analysis to the Business Manager to support financial oversight.

Procurement Operations (25%)

• Independently initiates and processes all MUSC and UMA procurement activities for the Department of Healthcare Leadership and Management in accordance with State Procurement Code, MUSC, UMA, and CHP policies and procedures
• Process supplier invoices, travel and moving reimbursements, P-Card transactions, requisitions, and check requests.
• Provide training and guidance to faculty and staff on procurement best practices.
• Monitor purchasing card activity, allocate transactions, and resolve discrepancies.
• Procurement transactions include Supplier invoice requests, Travel reimbursements
• Moving reimbursements, Requisitions, ISDs (Internal Service Deliveries), UMA check requests, Personal Service Agreements, Other miscellaneous purchases
• Ensures all transactions are accurate, approved, and processed in a timely manner. Coordinates with vendors, other college departments, and University offices to complete procurement activities.
• Maintains and manages the only Publix credit card for CHP, ensuring accurate records and timely processing of payments.
• Conducting annual training for faculty and staff on procurement best practices
• Supports faculty with professional development and travel; Assists with registration, flights, and travel arrangements
• Allocates all purchasing card (P-Card) transactions in accordance with university policies and procedures.
• Reviews transactions for compliance and notifies the University Procurement P-Card Liaison of any unauthorized or questionable purchases.

Executive and Division Support (20%)

• Serve as the primary administrative contact for division matters and maintain effective communication across stakeholders.
• Manage calendars, schedule meetings, prepare agendas, and coordinate travel and reimbursements.
• Manages all logistical preparation for the Advisory Board meetings. Provides administrative support for program board communication and events.
• Draft, edit, and proofread official correspondence, reports, and presentations.
• Maintain secure digital and physical fi