Senior Events Program Coordinator

Job Posting Title:

Senior Events Program Coordinator

----

Hiring Department:

Red McCombs School of Business

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt from FLSA

----

Earliest Start Date:

Apr 25, 2026

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Senior Events Program Coordinator will support the McCombs Donor Experience and Signature Events team in advancing engagement with donors, board members, and friends of the school through strategic event logistics and execution. This position will work in close partnership with the Director of DESE, who retains overall responsibility for event execution. The Senior Events Program Coordinator will be a key contributor to logistics planning and pre-event preparation, ensuring successful experiences for alumni, donors, current students and prospective students. Collaboration with the full DESE team is essential.

Responsibilities

Key City Events:

• Support planning and logistics for McCombs strategic donor and alumni engagement events in McCombs’ key cities (e.g., New York, Dallas, Houston, London).

• Help manage venue coordination, catering, attendee lists and supplies. 

• Work closely with DESE team to coordinate messaging and branding.

• Board and Council Events: Coordinate meeting logistics and programming for BBA Advisory Board, MBA Board, NYFM Council, WSFM Council, and other leadership groups. Collaborate with the Senior Associate Director to ensure alignment on invitations, agendas, and post-event follow-up. Support committee breakout sessions and manage event materials.  Support council stewardship events and pipeline-building engagements in partnership with the Senior Associate Director.  Assis with run-of-show, agenda and PowerPoint materials.

Signature Events:

• Work closely with the Director on logistics for McCombs wide signature events. 

• Manage timelines, vendor communications and collateral preparation. 

• Partner with the Director on execution planning; assist with event materials and day-of support.

Global Events:

• In collaboration with Director, coordinate logistics for global-facing engagement opportunities global city alumni engagement events.

New York For McCombs Student Engagement:

• Plan and support student–mixers and related events to enhance the School's academic programs, student experience and community-building between New York for McCombs board members and students.

• Liaise with the Wall Street for McCombs academic program to support co-curricular programming that builds the student pipeline to alumni networks.

Collaboration & DESE Team Support:

• Assist the Director with event strategy, vendor negotiations, and DESE-wide initiatives.

• Provide prep and staffing support to team-led events as needed.

• Serve as a backup for other team members during peak periods. 

• Serve as a collaborative member of the DESE team and regularly partner with stakeholders across the School of Business, University Development, Office of the Provost, President's Office and other university groups on event operations.

Required Qualifications

• Bachelor's degree and a minimum of five years of experience in event management

• Demonstrated ability to multi-task, work under pressure and meet deadlines.

• Ability to work efficiently with minimal supervision. Self-starter and self-reliant and ability to work both independently and as part of a team.

• Demon