TWDB - 26-53: Finance Executive Assistant (Executive Assistant I)

Company Description

The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas and its citizens. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development.

To accomplish our goals of planning for the state's water resources and providing affordable water and wastewater services, the TWDB provides water planning, data collection and dissemination, financial assistance, and technical assistance services to the citizens of Texas. The tremendous population growth that the state continues to experience and the recurrent threat of severe drought only intensify the need for the TWDB to accomplish its goals in an effective and efficient manner.

Job Description

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas. 

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://www.twdb.texas.gov/jobs/benefits.asp.

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. 

**Must meet agency in-office requirements**

***Salary commensurate with experience and qualifications***

GENERAL DESCRIPTION

Performs complex (journey-level) professional assistance work for the Director and staff of the Procurement and Contract Services (P&CS) Division. Work involves providing high‑level daily administrative support to agency executives and leadership staff by handling confidential information. Coordinates with high‑level internal and external contacts, and performs complex duties requiring independent judgment beyond routine administrative support roles. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Procurement and Contract Services Division.

ESSENTIAL JOB FUNCTIONS

• Oversees and assists with all administrative matters, programs, activities, and operations in the Procurement and Contract Services Division.
• Prepares and processes CAPPS requisitions, travel vouchers, travel authorizations, and coordinates all travel arrangements including airline, hotel, and vehicle reservations.
• Assists in preparing and submitting materials for presentation to agency Board Members and other audiences, including but not limited to Board Memo Reports.
• Coordinates the development and maintenance of Division policies and procedures, ensuring alignment with accessibility standards and availability in IWEB.
• Supports the PCS team with on-boarding and off-boarding by coordinating staff access, equipment needs, and all required documentation.
• Assists the Director and Managers of the Procurement and Contract Services Division with the preparing and submitting required hiring documentation in CAPPS Recruit.
• Assists in routing agency access‑related paperwork to ensure timely review, approval, and processing across appropriate divisions.
• Responds to inquiries and requests in a timely and professional manner while adhering to all TWDB guidelines, policies, and requirements.
• Provides rotating coverage and support for the agency’s main telephone line.
• Provides telephone and administrative back-up support to Finance Department staff.
• Collaborates closely with Finance staff and agency administrati