Executive Assistant Administrator (Task Manager Journeyman) - Defense Health Agency, U.S. Department of Defense

Description

The Defense Health Agency is seeking a dedicated and detail-oriented General Office Administrative Support professional to join our team as a Task Manager Journeyman and Chief Operating Officer Executive Assistant (COO EA). This role is vital for facilitating administrative functions and providing executive support to leadership, ensuring the smooth operation of the office.

**Key Responsibilities:**

- Provide comprehensive administrative support to executives, managing schedules, appointments, and communications to optimize their time and effectiveness.
- Communicate professionally and effectively with all levels of management, maintaining a high standard of professionalism in all interactions.
- Develop and maintain organizational systems for files, documents, and office resources to promote efficiency and accessibility.
- Assist with problem-solving and analytical tasks, contributing to process improvements and operational effectiveness.
- Manage travel arrangements through the Defense Travel System, ensuring compliance with Joint Travel Regulations for all travel-related activities.
- Collaborate with team members to address administrative needs and implement best practices for customer service and office management.
- Utilize MS Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint to prepare reports, presentations, and other documentation as needed.

Requirements

- Required 3-5 years of experience in an Executive Assistant capacity supporting senior executives.
- Ability to communicate professionally with all levels of management and stakeholders.
- Strong customer service orientation with exceptional organizational and interpersonal skills.
- Excellent problem-solving and analytical abilities, with a keen attention to detail.
- Proficiency in MS Office applications (Word, PowerPoint, Excel, Outlook) and SharePoint.
- Familiarity with the Defense Travel System and the Joint Travel Regulations.

**Additional Information:**

We are looking for a proactive and organized individual who can thrive in a fast-paced environment while providing exceptional administrative support within the Defense Health Agency. If you are a self-motivated professional with a commitment to excellence, we encourage you to apply.