Senior Executive Assistant – Discovery Sciences, Advanced Technologies and AI (DATA)

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant – Discovery Sciences, Advanced Technologies and AI (DATA)

What you will do

Let’s do this. Let’s change the world. In this vital role you will be supporting the Vice President of Discovery Sciences, Advanced Technologies and AI (DATA). This position will require on-site presence at the Amgen global headquarters in Thousand Oaks.

Responsibilities:

• Lead and develop an Administrative Coordinator (AC) who will provide support to the DATA organization.
• Provide support to over 180 DATA scientists at Research sites in the US, Canada, Europe, and Asia
• Manage domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation for the DATA Vice President.
• Process expense reports for the executive ensuring compliance with company policies.
• Maintain the executive's calendar, ensuring appointments and meetings are scheduled efficiently.
• Organize and coordinate logistics for group meetings, including arranging venues, equipment, and catering.
• Assist the DATA group with arranging guest speaker visits, consultants, and candidate interviews.
• Maintain departmental and functional calendars by managing vacation/on-site travel schedules.
• Maintain all DATA distribution lists.
• Coordinate closely with the AC teams supporting various Research areas.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The Senior Executive Assistant we seek is a detail oriented professional with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of high-level executive support experience

Or

High school diploma / GED and 6 years of high-level executive support experience

Preferred Qualifications:

• Bachelor’s degree with 5+ years of experience in an administrative support role supporting large teams at different levels
• Supervisory or leadership experience working in technology-based organizations
• Excellent organizational skills and ability to manage people
• Detail-oriented and excellent travel and meeting planning skills
• Good external customer communication skills
• Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, SharePoint, and advanced typing skills
• Excellent time management and project management skills with the ability to prioritize projects of greater vitality and importance
• Calm under pressure
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Experience providing administrative support to remote staff
• Ability to work in a fast-paced environment with an effective, can-do attitude
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amg