High Lantern Group - Administrative Coordinator

High Lantern Group

Administrative Coordinator – NYC or DC Office

High Lantern Group (HLG) is a strategic positioning and reputation management consultancy focused on developing early-stage strategy and communications for some of the most iconic brands and dozens of notable public and private organizations.

HLG is looking to hire an Administrative Coordinator to join our fast-paced team, with a particular focus on supporting the Global Coalition on Aging, which HLG conceived, created, and manages. GCOA is the world’s leading business voice on aging policy and strategy, with a broad-based global agenda. This is an opportunity to work alongside smart and dedicated individuals who inspire and push each other to achieve their best work, and to contribute to a culture of excellence and high performance.

The Administrative Coordinator will engage in a range of administrative and consulting work in the fields of strategic communications, public affairs, public policy, and business strategy, as well as provide critical administrative support.

Responsibilities

• Conducting market and public policy-related research
• Constructing reports and presentations for internal and client delivery
• Drafting client deliverables and other collateral, including fact sheets, messaging documents, blogs, op-eds, newsletters, and press releases
• Identifying key influencers on relevant issues and important forums where client topics are debated and discussed
• Developing client proposals and engagement strategies
• Maintaining client information databases
• Handling meeting and event management, both inside and outside the office, including RSVP lists, external venue identification, catering coordination and meeting set-up
• Supporting client needs through excellent interpersonal and communications skills
• Assisting with client administration and support, as needed
• Providing high-level administrative support
  • Providing exceptional organizational support to the NYC-based Managing Partner, including calendar and contact management and coordination of global and domestic speaking engagements, presentations, meetings, and travel
  • Managing, vetting, prioritizing and planning for Managing Partner’s meetings, conferences, speaking engagements and business trips, including creating detailed logistical briefs and other preparation materials
  • Coordinating and synchronizing office-wide calendar
  • Coordinating general HLG office administration with Council Advisors office manager

Experience and Attributes

• Motivated self-starter with experience or interest in strategic communications, business, politics, and public policy
• BA with relevant professional work experience
• Excellent writing, research, and communication skills
• Strong attention to detail and the capacity to balance multiple responsibilities in a fast-paced environment
• The ability to work both independently and as part of a team
• Strong professional presence
• High-energy, resourceful, and solutions-oriented
• Fluent in Microsoft Office (Outlook, PowerPoint, Excel, and Word), Salesforce, and Google Drive
• Experience with spreadsheets and other data farming techniques
• Ability to manage multiple tasks and professional services work schedule, which often includes off-hours

We will accept applications until the position is filled. Finalists for position will be asked to complete a wr