GENERAL MAGISTRATE ASSISTANT - 22010413

Requisition No: 864781 

Agency: State Courts System

Working Title: GENERAL MAGISTRATE ASSISTANT - 22010413

 Pay Plan: State Courts System

Position Number: 22010413 

Salary:  $42,660.96 

Posting Closing Date: 11/19/2025 

Total Compensation Estimator Tool

 

ADMINISTRATIVE OFFICE OF THE COURTS
JOB ANNOUNCEMENT

 

Job Title: General Magistrate Assistant - General Magistrate Division (State Funded)

SALARY: $42,660.96 Annually   Applicants interested in being considered for the position should also submit an online application with a resume to the Eleventh Judicial Circuit of Florida's website at https://www.governmentjobs.com/careers/jud11flcourts.   

Description

 

Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary.

This is a specialized legal Administrative Assistant position. The individual in this position must have experience in secretarial and clerical work and familiarity with legal terminology, formats, forms and procedures. The work performed is of a sensitive and confidential nature. The Administrative Assistant will provide organizational, secretarial and administrative support for the Administrative General Magistrate, other General Magistrates and Hearing Officers in the Family, Child Support Enforcement, Probate, Dependency and Civil divisions. The individual is responsible for preparing and maintaining the General Magistrate’s calendar; reviewing legal court orders and correspondences; coordinating, verifying and securing hearing information with litigants and attorneys; preparing case disposition information; reviewing motions for recusal and for the transfer and consolidation of cases; determining routing of particular motions; maintaining appointments; screening calls; contacting attorneys; and providing responses to litigants seeking information on case status. The work includes, but is not limited to answering the telephone, screening mail, reviewing and responding to emails, greeting and assisting litigants, attorneys, staff and witnesses, operating a computer, printer, copier, fax, scanner and other office equipment.

 

Responsibilities

 

• Maintains appointment schedules; greets customers and/or visitors; and compose correspondence based on knowledge of office policies and procedures.
• Takes and transcribes dictation consisting of legal briefs, memorandum and court orders; and prepares legal correspondence for signature.
• Screens and refers callers to the appropriate department, as required.
• Monitors the Magistrate calendar, which requires scheduling of hearings.
• Picks-up incoming mail, screens mails, and refers the mail or e-mail to the appropriate parties.
• Extracts, summarizes, and assembles material from files.
• Keeps accurate records, creates and organizes files and maintains complex filing systems, which includes confidential files.
• Plans and maintains an adequate supply of office materials and supplies.
• Prepares correspondence in accordance with established policies and procedures.
• Assists the General Magistrate(s), Hearing Officers or Senior Judges with daily responsibilities as necessary.
• Facilitates intake of parties in order to ascertain relevant information for file.
• Facilitates referrals as required, and monitors compliance and obtains documents for the court.
• Drafts documentation for the court as to parties’ progress and compliance; provides correspondence as necessary; and distributes reports to parties and collaterals as appropriate.
• Schedules and facilitates in-service trainings.
• Records data entry on Odyssey and courtMap.
• Assists with meeting deadlines.
• Coordinates and schedules court hearings, meetings, enters data in an automated calendaring system; retrieves and prepares court files.
• Timely reviews and responds to emails, messages, and phone calls.
• Performs other office and administrative tasks as required.

 

Qualifications

 

• High School diploma or GED required.
• Two (2) years of experience in business administration, performing office, legal secretary or paralegal work.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of the organization, operation, function, and jurisdiction of the court of assignment.
• Knowledge of modern office practices and procedure.
• Proficient in business English, grammar, spelling, and punctuation.
• Thorough knowledge of secretarial