Administrative Assistant, Safety & Operations Services Division

Requisition Id 12435 

Overview: 

We are seeking an Administrative Assistant who will focus on administrative and information management tasks. This position resides in the Safety & Operations Services Division within The Environment, Safety, Health, and Quality Directorate at Oak Ridge National Laboratory (ORNL).  

 

Major Duties/Responsibilities: 

• Index and file records (hard copy and electronic) using electronic document management systems.
• Ensure accuracy of electronic documents and records by reviewing scanned and other electronic files for legibility and completeness.
• Prepare special records for long-term storage, and handle reorganization of electronic files in systems as needed.
• Handle sensitive and personally identifiable information according to established procedures.
• Update internal electronic documents sent in by division staff.
• Support division administration needs, as assigned.
• Assist with special projects and assignments, as needed.
• Maintain a consistent, reliable work schedule during core hours to meet needs of staff.
• Exhibit a professional demeanor and presence (internal and external) to promote a business-like environment.
• Data entry into multiple systems.
• Act as the point-of-contact for all document management issues within the division, and establish a sound working relationship with ORNL records management personnel.

 

Basic Qualifications:

• High School diploma
• A minimum of 2 years of experience in a business or administrative setting
• Proficiency in office computer systems and software applications such as Microsoft Office/Outlook/Word/Excel/Power Point/Adobe Acrobat

 

Preferred Qualifications:

• Associate’s degree
• Experience in business, information management, or related field
• Excellent written and oral communication skills
• Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory 
• Ability to function well in a fast-paced mission support environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs

 

Physical Requirements: Work involves various physical requirements and working conditions such as standing for long periods, kneeling, stooping, and carrying and lifting up to 30 pounds. As such, a pre-hire physical will be required after offer.

 

 

Visa Sponsorship:

Visa sponsorship is not available for this position.

 

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.