Production Admin II

Job Details

Job Location: COLORADO - DENVER - DENVER, CO 80239Position Type: Full TimeEducation Level: High SchoolSalary Range: $18.00 - $21.00 HourlyTravel Percentage: NoneJob Shift: DayJob Category: Admin - Clerical

Key Responsibilities:

Administrative & Office Support

• Answer and direct phone calls, take messages, and respond to inquiries.
• Maintain and organize records related to project schedules, material orders, and business transactions.
• Process and file incoming and outgoing correspondence, including purchase orders, invoices, and contracts.
• Operate office equipment, including computers, printers, and construction-related software (if applicable).
• Update and maintain construction project databases, logs, and documentation.

Production & Operations Coordination

• Assist in tracking material orders, inventory levels, and supply chain logistics to ensure smooth production.
• Review production schedules, job orders, and staffing requirements to align with project timelines.
• Monitor work progress, verifying that documentation and records comply with industry regulations and standards.
• Coordinate delivery of construction materials and supplies to job sites, working closely with suppliers and vendors.
• Record project and production data, including work completion rates, material usage, and quality control measures.
• Assist in scheduling subcontractors and crews to maintain workflow efficiency.

Communication & Collaboration

• Serve as a point of contact between field teams, project managers, suppliers, and administrative staff.
• Help coordinate construction schedules, change orders, and labor/material adjustments.
• Address project-related issues, collaborating with management to resolve any delays or material shortages.
• Ensure compliance with company policies, safety regulations, and project specifications.

Logistics & Documentation

• Maintain records for material purchases, equipment rentals, and vendor agreements.
• Process job site documentation, work orders, and regulatory compliance paperwork.
• Support procurement efforts by tracking purchase orders, invoices, and payment schedules.
• Assist in maintaining safety documentation and compliance records for job sites.

Qualifications

Qualifications

• Education: High School Diploma required (Some college or industry-related certification preferred).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe/PDF editing, and experience with construction management software (e.g., Procore, Sage 300, or Viewpoint) is a plus.
• Industry Knowledge: Familiarity with construction materials, job site operations, inventory management, and production workflows.
• Administrative & Customer Service: Ability to support field teams, vendors, and customers in a fast-paced environment.

Working Conditions

• Fast-paced, deadline-driven construction office environment.
• Some travel to job sites may be required.
• Occasional early morning or late evening work based on project schedules.

Physical Requirements

• Standard office work with prolonged sitting and comput