Job Posting Title

Administrative Assistant

Agency

308 STATE BUREAU OF INVESTIGATION

Supervisory Organization

State Bureau of Investigation

Job Posting End Date (Continuous if Blank)

March 07, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$37,623.45

Job Description

This position is located in the Legal Unit in Oklahoma City, OK

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

• Ensure proper preparation, maintenance and filing of Self-Defense (SDA) pleadings, files and communications. Review all requests for SDA suspensions, revocations and appeals. Draft applicable suspension/revocation notification or appeal pleading for counsel's signature. Docket SDA pleadings and identify, assemble and maintain exhibits and other documentation. Coordinate and assist in managing the schedule of all SDA related matters between OSBI attorneys, opposing counsel, hearing examiner and members of the public. Ensure actions taken are accurately reflected in the SDA case management database. 

• Maintain tracking system for management of administrative subpoenas requested by OSBI agents.

• Receive Open Records requests and maintain records of all correspondence related to such requests.

• Manage all aspects of reporting associated with MOU transparency as required by law.

• Manage daily mail and disseminate to the proper recipient. Assist in the management of Legal Department by answering and/or screening calls, voicemail, and email messages. Provide assistance as needed for all OSBI attorneys and other OSBI employees. 

Level Descriptors

Employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Knowledge, Skills, Abilities, and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Special Requirements

• Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.

• Some agencies may require frequent job-related travel for certain positions.

• Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.

• Some agencies may require a specific bachelor’s degree or college hours.

• Some agencies may prefer a candidate with a specific