Compliance and Risk Manager, Human Resources

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Position Details

The Human Resources Compliance & Risk Manager plays a critical role in supporting the university’s mission by ensuring that HR practices align with federal and state employment laws, accreditation standards, collective bargaining agreements (where applicable), and higher‑education–specific regulatory requirements. This position serves as a campus‑wide resource for compliance guidance, operational risk mitigation, and policy governance.

Reporting to the Vice President of Human Resources, the HR Compliance & Risk Manager collaborates closely with external Legal Counsel, Academic Affairs, Student Employment, Payroll, Information Technology & Security, Athletics, and other campus partners. The role promotes a culture of ethical conduct, accountability, and continuous improvement across the university community.

Responsibilities

Regulatory Compliance & Policy Governance

• Monitor, interpret, and implement federal, state, and higher‑education employment regulations (FLSA, FMLA, ADA, Title IX, Clery, EEOC, ACA, state wage laws, etc.) and advise campus stakeholders on their implications.

• Develop, revise, and maintain HR policies and procedures that align with legal requirements, accreditation standards, and university values.

• Lead periodic compliance audits across HR functions—including I‑9 verification, personnel file maintenance, adjunct and faculty onboarding, and leave administration—and document findings and corrective actions.

• Oversee compliance for academic and athletic camps, including background checks, fingerprinting, and affidavits of good moral character; provide training and guidance to camp coordinators and academic units.

• Provide training and consultation to supervisors, faculty administrators, and staff on compliance topics, ensuring materials reflect the unique context of higher education.

• Audit, monitor, and review Tuition Waiver Requests for staff, faculty, and dependents, including follow‑up with employees and supervisors when requests involve work‑hour considerations (e.g., taking classes during the day).

• Audit, monitor, and review Staff Teaching schedules to ensure compliance with university policy and workload guidelines and communicate with managers as needed.

• Review and complete Public Service Loan Forgiveness (PSLF) employment certification requests in accordance with federal requirements.

Legal Holds, Records Management & Subpoena Response

• Coordinate legal hold processes in partnership with external Legal Counsel, ITS, and Records Management to ensure timely notification, tracking, and release.

• Serve as the HR liaison for subpoenas, discovery requests, and document production related to employment or student‑employment matters.

• Maintain compliant retention and destruction practices for personnel files, investigation records, and sensitive HR documentation in accordance with university policy, state archival requirements, and accreditation expectations.

Wage Garnishments & Court‑Ordered Actions

• Oversee the administration of wage garnishments, child support orders, tax levies, and other court‑mandated payroll deductions for faculty, staff, and student employees.

• Partner with Payroll to ensure accurate, timely processing and strict confidentiality.

• Monitor regulatory changes and update internal procedures and campus guidance accordingly.

Risk Management & Institutional Compliance Support

• Identify emerging HR‑related risks and develop proactive mitigation strategies that support institutional priorities and accreditation standards.

• Support internal and external audits conducted by state agencies, federal regulators, accreditation bodies, and university compliance offices.

• Prepare compliance and risk‑related reports for HR leadership, external Legal Counsel, and senior administration.

• Collaborate w