Human Resources Generalist - Leave Management

Position Title:

Human Resources Generalist - Leave Management

Job Code:

Job Code: JC100027

Pay Range:

$6,660.00 - $8,888.00

Job Description:

Summary

The Human Resources Generalist – Leave Management supports the organization by administering and coordinating employee leave programs to ensure compliance with federal, state, and local regulations while promoting a fair and consistent approach to employee absences. This position serves as a resource to managers and employees on leave-related matters, including FMLA, ADA accommodations, and other protected and non-protected leaves. The role provides guidance on policy interpretation, manages leave cases, and ensures accurate documentation and communication throughout the leave process to support both employee needs and organizational operations.

Scope of Responsibility

The incumbent will perform frequent new and varied work situations involving a moderate degree of complexity and will be responsible for developing policies and objectives that govern the work of the position. Contacts frequently contain confidential/sensitive information necessitating discretion at all times.

Work is performed independently with minimal supervision from the Manager of Human Resources. Considerable judgment is expected to be exercised in the execution of duties.

Essential Functions

The following summarizes the essential or key responsibilities/attributes of the position the incumbent will be required to perform with or without reasonable accommodation:

• Serves as a point of contact for employees, managers, and HR partners, providing information and updates on leave procedures and laws.

• Monitors, tracks, and administers leave of absences to ensure compliance with federal and state laws, bargaining agreements, policies, and procedures. Keep accurate records of leave status and communicate with both HR and other department staff regarding the impacts of leaves of absences.

• Ensure accurate HRIS time and absence of coding in partnership with analysts, timekeepers, and payroll.

• Oversee the return-to-work procedures including fitness-for-duty and DOT medical exams, drug testing and re-training requirements. Provide restriction letters when necessary.

• Reviews, interprets, and ensures compliance with rules, regulations, policies, and procedures. Participates in the creation and recommendation of policies and procedures.

• Conducts studies, performs research, and prepares reports on a broad range of human resources issues.

• Ensure legal compliance by keeping up on changes and additions to state and federal and state laws including but not limited to employment boards for all locations.

Other Duties

• Serves as backup to other HR Generalist duties.

• Preserves confidentiality of employee medical documentation and files.

• Other duties as assigned.

• Must adhere to departmental standards in regard to confidentiality and other privacy issues.

Knowledge, Skills, and Abilities

Knowledge of

• Principles, practices, and standards of human resources management.

• Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.

• Obtaining, verifying, and evaluating general and statistical information.

• Research techniques and report writing.

• Applicable states and federal labor laws.

• Analytical techniques applied to human resources management.

• Computer software and HRIS data bases used in collection and analysis.

Skill in

• Intermediate level in Microsoft Word, Excel and Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Mathematical accuracy used for analysis.

• Excellent organizational skills and attention to detail.

Ability to

• Establish and maintain effective working relationships with a wide variety of individuals at all levels of the organization and the public.

• Follow written and verbal instructions.

• Communicate clearly and concisely both orally and in writing with tact and sensitivity.

• Exercise sound judgment within the framework of policies, protocols, and service standards.

• Work independently.