Administrative Assistant

The Administrative Assistant will provide business operations and administrative support to the company’s executive & HR teams on an as-needed basis. Strong analytical abilities and ability to quickly adapt in a fast-paced environment is a must.

Responsibilities and Duties

Executive Support

• Organize and schedule appointments & travel on behalf of leadership team
• Submit and reconcile monthly expense reports
• Plan meetings and take detailed minutes
• Assist in the preparation of regularly scheduled reports
• Serve as back to CEO Executive Assistant as needed

Office & Human Resources Support

• Act as the point of contact for internal inquiries related to facilities and office management
• Maintain & update office seating and contact list
• Greet and assist onsite visitors
• Provide administrative support for onboarding and offboarding employees
• Maintain a filing & audit system for organization’s personnel files
• Manage vendor relationships & budget for office supplies
• Oversee facilities management in partnership with building management
• Support HR team in updating and maintain office policies and procedures
• Resolves issues and troubleshoots a variety of office management situations
• Special projects and assignments, as requested

Requirements

• 2+ years’ proven experience as an Administrative Assistant or Office Admin Assistant is a must
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• High level proficiency in MS Office (MS Outlook, Word, Excel and PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Strong attention to detail with the ability to meet time-sensitive deadlines and carry out multiple priorities independently
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills with strong focus on effective relationship building
• Strong organizational skills with strong sense of urgency
• High School diploma

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability
• Life Insurance
• 401k with company match
• Paid Time Off
• Paid Parental Leave

Position Details:

Associate Level - 2 (Intermediate)

On-site Only

Non-Exempt/Hourly