Payroll Bookkeeper

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

05/13/2025

Estimated Start Date:

05/27/2025

Performs clerical duties for payroll in support of the Payroll Supervisor for the district through Business Services.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions

• Assists in the daily activities associated with processing of payroll

• Composes, performs, and types correspondence and reports including updating lists related to department functions

• Implements office procedures to ensure the efficiency of operations

• Maintains current information on staff member deductions and contributions (i.e. salary/benefits)

• Maintains various databases, reports, and office filing system

• Pays and maintains accurate accounts payable entries for payroll

• Performs a variety of duties using various types of office equipment

• Prepares and processes reports which require research, computation, and compilation

• Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, staff insurance forms, etc.

• Researches, compiles, and dispenses information to citizens, businesses, and other district agencies regarding district transactions

• Sorts a variety of documents, to include sensitive and confidential information

• Verifies calculations of guest staff pay receipts and delivers monthly payroll by payroll cutoff date

Knowledge, Skills, and Abilities:

• Ability to compile and type statistical reports

• Ability to establish and maintain effective working relationships with supervisors, coworkers, and the general public

• Ability to establish and maintain records systems

• Ability to maintain accurate filing system and related files

• Ability to maintain confidentiality

• Ability to perform routine bookkeeping and clerical accounting

• Ability to plan, coordinate and research a variety of problem-solving and fact-finding study projects

• Ability to prepare and present written and oral reports

• Ability to type a minimum of 30 words per minute

• Ability to use a 10-key

• Ability to use database software

• Considerable knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar

• Considerable knowledge of laws, rules, regulations and procedures related to district operations and departmental functions

• Strong mathematical skills

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

• The noise level in the work environment may alternate among quiet, moderate, and loud.

• The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.

• The incumbent is required to work scheduled school/work hours and/or days.

• The incumbent may be required to work extended school/work hours and/or days as directed.

• Work is generally performed within a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions

• Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices