Executive Assistant - Equity Research, TD Securities

Work Location:

New York, New York, United States of America

Hours:

40

Line of Business:

Administration

Pay Detail:

$90,000 - $105,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. 

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

The Executive Assistant I - TDS provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices' administrative and support personnel. This role coordinates and facilitates high-level executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger & acquisition early-stage meetings and due diligence document organization. This role compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.

Key Responsibilities:

• Heavy Calendar Management

• Coordinate international and domestic travel and marketing schedules/itineraries

• Process speaker engagement and related expense honoraria

• Process expense reports

• Maintain databases

• Schedule meetings

• Send models to clients upon request

• Manage the production of marketing material

• Track gifts & entertainment

Depth & Scope:

• Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction

• Manages efficiently in a multi-tasked environment and ensures deadlines are met

• Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)

• Schedules and organizes meetings, including preparation and coordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required

• Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)

• Efficiently manages and promptly responds to all incoming enquiries/requests for information independently or re-directs to the appropriate person/area

• Ensures the optimal level of customer service and professionalism is provided

• Provides accurate, organized and efficient administrative support; collects and tracks data, researches information, sorts and distributes mail, balances and processes expense reports, schedules and organizes meetings, manages calendars, creates and maintains files, and performs other administrative assignments as required

• Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate

• Prioritizes and manages own workflow to ensure quality and efficiency (i.e. meets deadlines; be flexible in adjusting to changing work priorities)

• Uses software programs and other tools or equipment with ease and efficiency, and provides documents/information that effectively support the needs of the team

• Efficiently manages expectations/concerns through strong communication skills, both verbal and written

• Takes initiative to identify and recommend improvements in own job function, researches and/or investigate