Accounts Payable Specialist

At Trident Systems, we believe that strong engineering principles are fundamental to driving innovation and solving complex problems. We promote a culture characterized by rigorous engineering practices and a commitment to continuous improvement. This is achieved by leveraging our organization's collective expertise through collaborative development processes, which include thorough design and peer reviews. We can deliver innovative, high-performance solutions that meet our customers' evolving requirements by integrating our specialized knowledge in aerospace electronic systems with appropriately scaled development methodologies.

Position Summary 

The Accounts Payable (AP) Specialist is responsible for managing and processing all company payables and ensuring that all financial obligations are paid on time. This role plays a vital part in maintaining the company's financial health and strong relationships with vendors, suppliers, and contractors.

Duties and Responsibilities  

• Receive, review, and process invoices from vendors and suppliers. Ensure accuracy and completeness of invoices, matching them with purchase orders and receiving reports. Maintains and monitors AP Inbox.
• Prepare and process payment runs (checks, ACH, wire transfers, etc.). Ensure that payments are made in accordance with company policies and vendor terms.
• Set up the new vendors for ACH. 
• Reconcile vendor statements to accounts payable records and resolve discrepancies. Investigate and resolve any issues regarding unpaid or misapplied invoices.
• Respond to vendor inquiries regarding payment status, invoice discrepancies, or any other payment-related issues.
• Maintain accurate and organized records of all transactions, invoices, and payments.
• Assist in generating reports for internal stakeholders, such as monthly AP aging reports and payment forecasting.
• Ensure all AP activities are in compliance with applicable laws and company policies, including tax regulations and financial reporting standards.
• Assist with the month-end closing process, ensuring that all payables are accurately recorded in the accounting system.
• Assist preparing 1099s for the vendors. 
• Suggest and implement improvements in processes for efficiency and accuracy.

Required Qualifications

• Bachelor's degree in a related field (or equivalent experience/combined education)
• Three to five years of related accounting experience
• General Ledger and Accounts Payable experience
• Strong working knowledge of Microsoft Office Suite applications, especially Excel

Preferred Qualifications

• Microsoft Business Central experience strongly preferred
• Accounting Payable experience in commercial products industry

Trident Systems reserves the right to change or assign other duties to this position. 

Trident Systems is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. To request reasonable accommodation to participate in the job application or interview process, please contact recruiting@tridsys.com.

Pay Transparency: The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)