Scheduled Hours

40

Position Summary

Validates employment eligibility for current and incoming workers through monitoring and ensuring compliance with federal regulations for the University related to employment authorization with the ultimate goal of ensuring I-9 compliance. Provides specialized support in managing Form I-9 and onboarding new hires with processes and data as well as processes E-Verify records, subpoenas/summons and other confidential, personal information for the entire University.

Job Description

• Data Management: Form I-9:  
  • Meets with department new hires/rehires to coordinate all paperwork, Form I-9 and other documents per the department’s request.
  • Coordinates and organizes documentation to ensure accuracy and compliance with a focus on Section 1 of Form I-9 for accuracy.
  • Completes Sections 2 and 3 of Form I-9 within approved federal timeframe. This includes document verification, uploads, audits and reporting.
  • Quickly and effectively responds to all departmental questions related to Form I-9 Compliance transactions as well as adhere to timeline driven standards.
  • Adheres to University and HR regulatory standards for data management and integrity and validate supporting documentation.
    
• Customer Service: 20%.
  • Responds to questions on process, policy and reporting for Form I-9 compliance.
  • Meets with new hires to coordinate completion of all new hire paperwork and work closely with HR.
  • Partners and Office of International Students and Scholars (OISS) to ensure process is complete.
  • Collaborates with General Counsel and outside attorney firms regarding I-9 and employment law.
    
• Data Management: E-Verify: 5%.
  • Performs E-Verify process, maintain reports, update Workday system, contact employees when needed to complete Form I-9.
  • Maintains access and training within E-Verify system.
    
• Administrative Support: 5%.
  • Enters data and process/creates various communications and/or documentation, including collecting information required for subpoenas.
  • Monitors and executes Form I-9 appointments and correspondence for the University to ensure timely completion and submission of legal documentation.
    
• Maintains Standards: 5%.
  • Partners with OISS to monitor international worker and student documents for reverification and termination.
  • Prepares Form I-9 exception reports, as needed.
  • Assists in the maintenance of employee files including scanning of various files/records.
  • May participate in Form I-9 tracking, reviews and/or audits.
  • Engages in continual improvement through on-going training.
    
• Support:
  • Provides back-up support and assistance to the team.
  • Participates in business process testing and initiatives as appropriate for assigned area of support.
    
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Labor and Employment Law, Labor Standards, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Payroll Taxes

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• HR Service Delivery team experience. 
• Proficient in Human Resource system such as (Workday, Oracle, SAP, etc.).
• Effective understanding and knowledge of FLSA regulations, payroll tax and employment law, along with the ability to apply applica