Senior Accounting Associate - Donor Reporting

Hardship Level

H (no hardship)

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS7

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2024-11-01

Deadline for Applications

November 5, 2024

Standard Job Description

Senior Accounting Associate

Organizational Setting and Work Relationships

The Global Financial Service (GFS) within UNHCR’s Division of Financial and Administrative Management (DFAM) of UNHCR is responsible for maintaining, monitoring, analyzing, and reporting on the statutory and management financial information recorded in UNHCR’s accounts and used in various reports, including UNHCR’s annual financial statements. GFS also provides transaction processing and payment services to an increasing number of operational locations with a view to further enhancing the speed and efficiency of the related processes.

The Central Accounting Unit (CAU) plays an essential role in ensuring that the Organization's financial statements comply with UN Financial Regulations, the UNHCR Financial Rules and International Public Sector Accounting Standards (IPSAS) and strives to strengthen the quality of financial management and control in UNHCR. 

The Accounts Receivable and Donor Reporting (ARDR) Unit processes incoming deposits and provides related technical support to the field operations, accounts for revenue adjustments, raises bills for miscellaneous income, coordinates the accounts closure and audit for AR and revenue, compiles financial reports to UNHCR’s donors, which requires active liaison with colleagues from the Division of External Relations (DER) and the respective field offices.

The Accounts Payable (AP) Unit processes AP vouchers and central payments for UNHCR and several field offices, provides related technical support to the Field and coordinates the accounts closure and audit for AP and expenses.

Under the general direction of the relevant Head of Unit, the incumbent manages and oversees global accounting processes within the Area of Responsibility (AoR) and contributes to analysing and reporting on the corporate-level accounting results of UNHCR in compliance with the UN Financial Regulations, UNHCR’s rules and IPSAS, as applicable.  The incumbent supervises national professional and general service staff to achieve the overall deliverables of the unit. S/he frequently interacts with other functional units within and outside the GFS, e.g., in the Treasury Service of DFAM, the Personnel Administration Section (PAS) and the Global Payroll Section (GPS) of the Division of Human Resources (DHR) and other HQ divisions to ensure the accuracy and effectiveness of financial accounting and reporting at UNHCR and maintains frequent contact with managers and finance staff in field locations to advise them on accounting and financial reporting issues.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Assist in the implementation and enforcement of accounting procedures in specified areas.

• Supervise the daily recording of transactions, prepare transactions /reports for approval.

• Coordinate the collection of information and verification of data on accounts and financial transactions including more complex cases, as required.

• Supervise a team of accountants as assigned.

• Operate procedures to monitor compliance by users in different entities with the relevant financial rules, regulations, and procedures and assist in enforcing quality assurance protocols, perform and facilitate regular reviews of transactions and the global accounts.

• Provide provision of technical support to field offices, regional bureaux and HQ divisions, and provide answers and guidelines to accounting and finance-related matters.

• Assist in the preparation and presentation of detailed accounting analysis, financial reports and audit documentation, and analyze data.

• Contribute to the periodic closure of UNHCR’