Associate Director, Training and Emergency Management

Position Title:

Associate Director, Training and Emergency Management

Time Type:

Full time

Position Summary and Qualifications:

Job Description Summary
Reporting to the Director of the Office of Public Safety & Security (OPSS), the Associate Director is responsible for leading all university-wide emergency management programs. The Associate Director develops, implements, and coordinates the university’s emergency management plans, procedures, and processes; serves as the primary emergency management liaison with campus, local, county, state, and federal officials; ensures the university meets the applicable compliance standards; coordinates and serves as a resource on funding issues related to disasters; assists in the procurement of the university’s emergency notification systems; and maintain the campus Emergency Operations Center (EOC).

Essential Duties and Responsibilities: 

Emergency Management Planning

• The Associate Director is responsible for developing and coordinating the University’s Emergency Planning to include the development of new plans; updating existing plans and communicating the plans through presentations, social media, web sites and face-to-face presentations at all levels of campus (i.e., Faculty Senate; Safety Committee meetings; departmental meetings, etc.)

• The Associate Director leads the development of university policies and procedures that guide the implementation of sound emergency management and hazard mitigation practices. This includes primary responsibility for maintaining the university’s All-Hazards Mitigation Plan, the university’s Emergency Operations Plan, and department and unit-based plans i.e. Athletics Emergency Action Plans. The Associate Director will ensure that the university’s Hazard Mitigation Plan is updated annually and on five-year increments to ensure eligibility for FEMA funding. 

Emergency Response

• Provides guidance and advice to the University’s Critical Incident Management Team on planning, preparedness, and response aspects of critical incidents.  Provides technical input to the Critical Incident Management Team during emergency incidents and assists with overall decision making.

• Maintains the Emergency Operations Center primary and alternate sites. Ensures the continuous operation of the Emergency Operations Center. Regularly checks and tests appropriate equipment in the Emergency Operations Centers.   

• Responds to emergencies on campus. Assists other departments and units with coordinating response and mitigation actions. 

Enhance Emergency Preparedness and Training

• Conducts ongoing exercises to provide an opportunity to test the university’s Emergency Operations Plan. 

• Conducts various threat and vulnerability assessments and makes recommendations as appropriate for change.

• Train OPSS staff on best practices.

• Plans, schedules, and conducts a wide range of complex facility, site and/or department Emergency Preparedness/Disaster Recovery drills/exercises which may include (but is not limited to) emergency response training drills, shelter-in-place exercises, medical drills, fire response drills, nuclear incident monitoring drills, and protective action drills. These drills involve personnel from multiple university departments; outside organizations; government agencies and federal government personnel.

• Liaises with the emergency planning/response personnel from the Federal Government; State of Pennsylvania; local counties, and City of Philadelphia.

Financial Management

Assist in the following areas as needed: 

• Administer and control related budgets.

• Negotiate contracts for select university safety systems. Write Request for Proposals (RFPs) and coordinate purchases in collaboration with Procurement Services. 

• Administer service contracts for these and other systems critical to public safety and emergency management. 

• Eliminate redundant, outdated, or inefficient technologies. 

Life Safety and Security Systems

• Assist OPSS in managing life safety and security processes for the university to include:  liaison with Network System Services on issues related to campus-wide surveillance camera system, Panic Alarms, Emergency “Blue Light” Phones, and additional systems as they come on line.  

• Assist in the Development of new life safety and security systems for new buildings and/or major renovations. Ensure adherence to building design plans and specifications for new construction projects with designated Facilities staff. Communicate (and sometimes enforce) existing Univ