Assistant Director, Event Services

Job Title

Assistant Director, Event Services

Agency

Tarleton State University

Department

Conferencing & Events

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Assistant Director, Operations in the Department of Conferencing and Events. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond

The Assistant Director of Event Services supports the planning, coordination, and execution of university events that advance institutional priorities, enhance campus life, and strengthen the Tarleton State University brand. This position collaborates across departments to deliver high-quality experiences for students, alumni, donors, and the broader community. The Assistant Director assists in managing the daily operations of the Events Office and serves as a key partner to the Director of Scheduling & Events and supports Campus Operations. Serves as Campus Security Authority (CSA).

Position is located on the main Tarleton State Campus in Stephenville, Texas with in-office work hours Monday to Friday from 8AM to 5PM or as work requirements indicate, which may include work hours beyond business hours, weekends, and holidays.

Responsibilities:

Event Planning & Coordination

• Oversee the design and execution of mid-level university events, such as Military Ball, Rodeo Hall of Fame, Athletic Hall of Fame, Oscar P’s, etc.

• Oversee event timelines, setup diagrams, run-of-show documents, and staffing plans to ensure smooth execution.

• Coordinate with internal and external partners including Facilities, Marketing & Communications, Dining Services, and University Police to ensure event success.

• Manage vendor relationships, contracts, and budgets for assigned events.

 

Operational Management

• Support day-to-day operations of the Scheduling & Events Office, including supervision of event staff and student workers.

• Assist with the development of operational policies, event guidelines, and reservation procedures within 25Live.

• Monitor campus facilities and spaces for readiness, functionality, and event appropriateness.

• Serve as on-site manager for high-profile events, ensuring adherence to safety, branding, and protocol standards.

 

Collaboration & Communication

• Liaise with university departments to ensure consistent communication, clear expectations, and alignment with institutional goals.

• Assist with briefing materials, event scripts, and VIP coordination in partnership with internal departments.

• Participate in cross-campus committees and working groups to improve event planning and scheduling processes.

 

Administrative & Strategic Operation Support

• Track event metrics evaluate success and identify areas for improvement.

• Support the Director with annual reports, budg