Principal General Clerk I - Fitchburg

SHERIFF’S OFFICE OF WORCESTER COUNTY

POSITION DESCRIPTION[1]

POSITION:  Principal General Clerk I                         BARGAINING UNIT: Nepba 515

Fitchburg Community Justice Support Center             JOB GRADE : 15                                                                   

1. GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

            Performs complex clerical and administrative support in assisting a department head or supervisor to discharge the duties of the office; all other related work as required.

1. ESSENTIAL FUNCTIONS:[2]

• Responsible for a variety of projects and activities requiring comprehensive knowledge of department's activities and familiarity with laws, procedures, rules and regulations.

• Assists clerical and professional staff as necessary; responsible for ensuring smooth running of daily operations; may review clerical work; assists others with their work; may train clerical staff; fills in for absent clerical employees.

• Assists staff, public and other departments in the furnishing of information and resolution of problems; researches questions; handles unusual or difficult situations.

• Performs data entry work entering various information and data into the computer system such as State Boards, mittimus data, inmate identification numbers, and other general inmate information; prints information and reports as directed.

• Assists department head with special projects and numerous administrative tasks; prepares and types a variety of reports, forms, records, memorandum, correspondence and other materials; performs data and word processing where appropriate.

• Performs miscellaneous secretarial duties such as sorting mail, copying materials, maintaining files, scheduling appointments, answering the telephone; performs miscellaneous clerical work as directed such as maintaining statistical records and lists, arranging for transportation of inmates, and reviewing documents for accuracy.

• Makes frequent contacts with attorneys, police departments, the general public, other departments, other correctional facilities, state and federal agencies, and representatives of outside organizations.

• Performs similar or related work as required or as situation dictates.

Errors could result in delay and confusion, have legal and/or financial repercussions, and cause adverse public relations

[1] This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the nee