Administrative Assistant Senior - Midland

Overview: Provides administrative duties that require a high level of specialized knowledge.  Routinely handles a wide variety of complex situations and conflicts involving the clerical and administrative function.  Assists with development of complicated databases, reports and presentations. Develops and maintains complex reports. 

Essential Duties  :

- Research and respond to inquiries including those escalated by less experienced, regarding issues and problems.   - -- Ensure timely follow and resolution.

- Effectively interact and communicate with all levels, internally and externally.

- Plan own work, handle many diverse tasks simultaneously, be able to work effectively with interruptions and meet deadlines.

- Invoice coding and managing workflows 

- Assists Business Unit Management with special projects and research

- Assists with the management and administration of the vehicle telematics program.  Serves as the liaison to the operations teams for all aspects of telematics system including training, issue resolution, reporting, etc. 

- Supports the procurement of new vehicles (including up fitting equipment) and assists with the identification/management/disposition of surplus vehicles or other obsolete assets. 

- Supports other corporate vehicle administrative tasks including fleet maintenance and fuel programs, titling/licensing/registration/inspection inquiries and issue resolution, training, vehicle database administration, safety initiatives, etc. 

- Oversees administration of telematics provider database including data integrity, vehicle and driver updates, and reporting. 

 

Non-Essential Duties:  Performs other duties as assigned.

All employees shall be in compliance with the Archrock Health Safety and Environmental Policy and local, statutory and/or regulatory requirements at all times.

Skills and Abilities: 

Ability to:

- Perform all assigned duties.

- Demonstrate strong oral and written communication skills with good vocabulary, good grammar and the ability to independently compose written communications and develop presentations. 

- Demonstrate proficiency with data management and MS Office applications.

- Demonstrate proficiency with departmental systems and ability to train others.

- Demonstrate strong attention to detail. 

- Handle confidential or sensitive information or issues.

 

Knowledge:

- Specialized knowledge of departmental function, terminology, interrelationships and systems used.

 

Minimum Education and Certification:

- High school diploma or GED plus additional specialized courses or Associates Degree in a related field.

 

Minimum Experience:

- Directly related progressive experience in a related environment using advanced skills in area of specialization.

- Experience in coordinating people, projects and/or events.

- Internal experience preferred.

 

Leadership:

- Expected to serve as a resource to others for knowledge transfer, training and checking work.

- May occasionally lead a team.

 

Physical Demands: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

- Regularly required to stand, walk, and bend with good balance, use hands to finger, handle or feel and reach with hands and arms.

- Regularly required to sit, perform repetitive duties, use a PC and to talk and hear.

- Vision abilities include close vision, distance vision, color vision, and the ability to adjust focus.

- Regularly required to lift, move and carry up to 10 pounds.

 

Problem Solving and Innovation:

- Most assignments regularly require problem identification and resolution. 

- Recommends solutions to non-recurring problems by reviewing, interpreting and evaluating various precedents and data.

- Anticipates and proactively solves moderately complex problems.

- Expected to regularly recommend and implement methods and procedures to improve efficiency within scope of role.