Executive Assistant

We are trusted investment banking advisors to business owners and senior executives of leading private equity firms and public and privately held companies around the world. Our services include mergers and acquisitions advisory, private funds and capital markets advisory, and valuation and fairness opinions. As one tightly integrated team of more than 1,000 professionals across 15 countries, we offer an unmatched perspective on the global private capital markets, backed by superb execution and a deep commitment to client success. With extensive industry knowledge and relationships, timely market intelligence and strategic insights, we forge deep, productive client relationships that endure for decades. Learn more at www.lincolninternational.com.

At Lincoln International, we know that the success of our global organization is a direct outcome of the strength of our people. We encourage diversity of thought and create talent density by attracting, retaining and engaging high performers from all demographics, backgrounds and perspectives. We value diversity, equity and inclusion as a catalyst to foster innovation and creative problem solving, access the best candidates and adapt to a highly dynamic, competitive environment. We know that employing a diverse team and valuing the unique perspectives of our people allows us to better understand and serve the needs of our clients.

Lincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage you to read more about our commitment to diversity and Environmental, Social & Governance (ESG) efforts.

Lincoln International follows a hybrid work structure with an emphasis on in office collaboration.

Our employees work in our San Francisco office Monday through Thursday each week, with the option to work remotely or from the office on Fridays. On Friday when business needs dictate (e.g. in-person meetings or we need to bind books), you will be required to come in office. Our office is located in One Embarcadero Center.

Lincoln International is seeking an Executive Assistant who will also serve as the Corporate Receptionist at the front desk to join our San Francisco office. This individual will be the first point of contact for guests and play a critical role in maintaining a professional, welcoming, and efficient office environment. In addition to front desk responsibilities, this person will support a team of investment bankers and partner with the Office Manager on various administrative tasks.

Lincoln fosters a cohesive and supportive work environment and encourages teamwork. To be successful in this role, you will be proactive, polished, and comfortable interacting with individuals at all levels, both internally and externally. We are looking for someone who thrives in a team-oriented environment, brings strong attention to detail, and takes ownership of responsibilities from start to finish. Regular working hours are 8:30 am to 5:00 pm with a 30-minute lunch break. Willingness and ability to work overtime is necessary.

Duties and Responsibilities:

• Become knowledgeable of Lincoln’s Technology group and its internal and external processes
• Calendar management
• Making travel arrangements, both international and domestic using Concur
• Process expenses through Concur
• Become proficient in Salesforce; gain understanding of the deal tracker and its functionality to perform deal related tasks such as:
  • Assist with entering contacts to add to marketing lists and Outlook contacts
  • Research companies and contacts for active deals and post close marketing initiatives
  • Work with deal team to track status of potential investors for deals through Salesforce
• Partner with the Office Manager with planning and executing internal and external events
• Complete ad hoc projects and general administrative responsibilities as needed
• Serve as main point of contact for guests, over the phone and in-person:
  • Answer phone calls, direct as appropriate, and handle inquiries professionally
  • Greet and interact with guests in a warm, efficient, and professional manner
  • Coordinate visitor access through the building's tenant portal
  • Partner with colleagues to ensure an exceptional visitor experience
• Manage and monitor meet