DEPARTMENT OF CHILD SAFETY

The Arizona Department of child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

GRANTS PROJECT SPECIALIST

Job Location:

AUDIT & RISK MANAGEMENT
3003 N Central Ave Phoenix, AZ 85012

Posting Details:

Salary: $24.7085 HRLY/$51,392.68 Salary 

Grade: 19

Closing Date: May 5, 2025

Job Summary:

Under general supervision, the Grants Project Specialist ensures compliance of federal and state statutes, laws, rules and regulations for grants management of Title IV-E sub-recipients and other identified grant sub-recipients. Responsible for managing grants in the computer software system. Adheres to the General Accounting Office’s (GAO) grants management standards. Works with relevant divisions within the Department for the submission of programmatic and financial reports. Maintains and prepares financial or project documents and collecting critical information needed to account for funding purposes.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Coordinate the direction of functions and activities of the Department grant program necessary for the maintenance of grants that includes working with Budget, Accounting, Program and Leadership to ensure compliance of grant requirement for federal, state and local government agencies and other granting agencies. Update grant information in ECivis/Euna (Grant Management Software System).
  
• Monitor grant sub recipients and their compliance with the award terms and program requirements by assessing risk and corrective action activities. Advises grant recipients on requirements and compliance with state and federal laws and rules. Complete site reviews and maintaining documentation of monitoring activities. Provides grant training and assistance to sub-grantees.
  
• Review and monitor external communication prior to submission for accuracy and timeliness which includes, but is not limited to: reports, invoices, and requests for reimbursement. Review and approve budget modification requests. Assist grants team to ensure grant funds are maximized/used at 100%. Support program management staff to maximize grant funds.
  
• Develop and maintain relationships with each assigned grant’s stakeholders Internal and external). Coordinates and facilitates stakeholder meetings.
  
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• The principals and practices of effective administration with particular emphasis on planning, organizing and directive comprehensive administrative services.
  
• Federal and State Grant regulations and procedures.
  
• State and federal Child Welfare practices.
  
• Accounting theory, principles and practices and their application to grant administration.
  
• Principles and practices of public administration.
  
• State and federal reporting requirements.
  
• State financial and budgeting policies and procedures.
  
•  Microsoft Office including Word, Excel, Outlook, Teams, SharePoint and OneDrive.
  

Skills in:

• Performing mathematical computations and general office tasks.
  
• Preparing and monitoring budgets.
  
• Adapting to continuous changes in policies and procedures.
  
• Eliciting and gathering information.
  
• Interpreting, evaluating and analyzing statistical and programmatic data.
  
• Adapting to changing priorities.
  
• Critical thinking.
  
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