Fleet Administrator

Cirrus Aircraft’s Missionis to deliver an aviation experience that is the pinnacle of innovation, quality, and safety to our customers. Cirrus Aircraft is the recognized global leader in personal aviation and the maker of the best-selling SR Series piston aircraft and the Vision Jet™, the world’s first single engine Personal Jet and recipient of the 2017 Robert J. Collier Trophy. Founded in 1984, the company has redefined performance, comfort and safety in aviation with innovations like the Cirrus Airframe Parachute System® (CAPS®) – the first FAA-certified whole-airframe parachute safety system included as standard equipment on an aircraft. To date, worldwide flight time on Cirrus aircraft has passed 16 million hours and over 250 people have returned home safely to their families as a result of the inclusion of CAPS® as a standard feature on all Cirrus aircraft. Find out more atcirrusaircraft.com.

Job Summary

The Fleet Administrator supports the Fleet Managers/Maintenance Controllers with the management of the Cirrus Managed Aircraft (CMA) fleet (Cirrus SR and SF models). The Fleet Administrator will maintain accurate records, schedule, monitor, log, and track expenses for maintenance activity, administer paperwork and procedures with regulatory agencies (FAA, EASA, UK CAA, others as appropriate), audit, code, and submit invoices for payment, and ensure that all records in Cirrus’ Fleet Management system are accurate and up to date.

Duties and Responsibilities/Essential Functions

• Regular, reliable, and predictable attendance.
• Provide world-class customer service to internal and external customers by embodying the Cirrus Service Essentials and abiding by the Guiding Principles.
• Coordinate with service centers to schedule and complete routine maintenance or repairs, ensuring that all work is completed on time, within budget, and prioritized according to company needs.
• Ensure that all CMA aircraft are following the correct maintenance plan and are in compliance with any maintenance periods and checks.
• Maintain accurate records of all maintenance and repair activities in the Cirrus Fleet Management system, ensuring that entries match aircraft logbook records.
• Monitor and audit aircraft Total and Flight times to ensure accuracy of flight logs and consistency in fleet management system.
• Coordinate with the Delivery Experience team and tax advisors to create leaseback reports to ensure aircraft usage and applicable documentation meets Cirrus’ policy and customers' tax requirements.
• Receive, audit, process, and record invoices that provide budget and business analytics.
• Liaise with internal and external stakeholders, including maintenance personnel, operators, suppliers, and regulatory bodies, to ensure effective communication and collaboration throughout the maintenance event.
• Monitor and report on maintenance event progress, providing regular updates to relevant stakeholders and escalating issues or concerns as necessary.
• Monitor aircraft usage and availability and adjust allocation plans as needed to ensure optimal and even use of resources.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Associate’s degree in any field required. Aviation Management or related field preferred
• 1-2 years’ experience in aviation management, dispatching, piloting, or maintaining aircraft required.
• A&P and/or pilot license preferred.
• Ability to demonstrate sound judgement and effective communication skills (written and verbal).
• Ability to effectively manage stress, including competing work demands and multiple projects at the same time.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies: 

• Manages Complexity: Makes sense of complex, high quantity, and sometimes, contradictory information to effectively solve problems. 
• Op