Assistant Director/ Financial Aid & Scholarships Compliance & Systems

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Assistant Director/ Financial Aid & Scholarships Compliance & Systems

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM Pres - EM - Rec - FAS - Financial Aid (Jessica Alford Ott (00011479))

   

Work Location:

1126 Ruffin G. Pleasant Hall

   

Pay Grade:

Professional

   

Job Description:

The Assistant Director of Financial Aid & Scholarships Compliance and Systems position within Louisiana State University’s Office of Financial Aid & Scholarships will serve as the project manager and facilitator of student information systems (SIS) including the support of the Financial Aid & Scholarships modules of Workday Student for the Office of Financial Aid & Scholarships. The incumbent serves as the subject matter expert (SME) for financial aid & scholarships within Workday Student and performs all Workday testing and troubleshooting for the Office of Financial Aid & Scholarships. In addition to being the SME, this position is also responsible for overseeing functional updates to the products, including updates related to the Department of Education, regular security reviews for Financial Aid & Scholarships, and coordinating with other functional offices and central IT. This position provides support to Workday Student and other system or student solution implementations. This position reports to the Deputy Director of Financial Aid & Scholarships.

Student Information Systems (60%)

• Serves as the functional lead for all Financial Aid & Scholarships Workday Student functional needs by providing technical guidance and support and by troubleshooting, testing, and prioritizing roadmap enhancements. Supports Workday Student SMEs across functional areas by exploring capabilities and functionality by aligning functional needs to support students. Coordinates with central IT business analyst and change management teams to evolve the system and educate users on product enhancements.
• Supports business process and data reporting needs in coordination with Business Analysts.  Partners with functional users, business analysts, and change management experts to build robust student and staff dashboards to support student success and data-informed decision making.
• Coordinates with Deputy Director to develop and build structures that support on-going ad hoc reporting needs.
• Makes recommendations and assists with planning, design, research and implementation of Financial Aid & Scholarships systems, including Mainstay, Blackbaud, Hyland, Adobe Sign, Great Lakes, and other third-party platforms that integrate with SIS. Performs basic project management functions in concert with business analysts and central IT.

Compliance (40%)

• Performs regular audits of verification and ISIR action items in Workday Student to verify that the information is entered correctly based on policy and procedures.
• Performs regular audits of the Return of Title IV funds worksheets in Workday Student to verify that the information is entered correctly to ensure calculations are correct and funding is being returned to appropriate program within the time frame allotted by the Department of Education.
• Performs regular audits of business workflows to ensure product functionality is maximized in conjunction with evolving needs.
• Manages data security for Financial Aid & Scholarships, including validation and audit security groups and domains within Workday Student. Assesses vulnerabilities and mitigates risk. Ensures data quality and integrity.
• Coordinates with Auditor regarding inquiries.
• Coordinates with Department of Education or Servicing agency request related to fraud.

Special projections as assigned (10%)

• Including, but not limited to assigned committees and outreach projects. 
• Represent LSU and the Office of Enrollment Management at professional functions and recruiting events. 

Required Experience/Qualifications:

• Bachelor’s Degree
• Three years’ experience working in Higher Education
• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.