Coordinator-Administrative Pathology Lab

The Department of Pathology and Laboratory Medicine is seeking a highly motivated administrative coordinator to support the Vice Chair of Anatomic Pathology.  The individual selected will be based at the IU Health Central Pathology Laboratory (IUHPL).  The Pathology team serves 10 hospitals within the IU Health Hospital network, and Eskenazi Health.  Anatomic pathology (AP) is currently comprised of 55 pathologists, with a planned expansion adding additional pathologists. 

In tandem with supporting the Vice Chair of Anatomic Pathology, this person will be responsible for completing and managing the AP schedule.  They will serve as a liaison with the scheduling vendor and dedicate time optimizing the platform to best suit the department’s scheduling needs.

Provides standard administrative and technical support to senior leader(s). Manages schedules/calendars, coordinates meetings and events, prepares travel arrangements, processes invoices and expense reports, and handles inquiries, as appropriate, across teams they support. Handles/screens emails including confidential emails and records with appropriate discretion and respect. Assists in drafting of various internal and external correspondence and other communications. Manages work with limited guidance and direction. Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

Responsibilities

• Connect to Promise - Demonstrates a commitment to IU Health's mission, vision, and values by exhibiting behaviors and delivering results that align with the strategic direction of the organization. Ensure IU Health is working toward its vision of improving the health of all Hoosiers by providing the best care for each person as we practice our values of purpose, excellence, compassion and team.
• Communication - Shares thoughts and information in a clear, concise and professional manner, in both oral and written communication formats. Demonstrates active listening and seeks further information to ensure clarity and understanding. Promptly responds to requests for information.
• Ethical Practice - Maintains confidentiality as appropriate, earns trust and respect of others, and exhibits behaviors that express the ethical practice of a healthcare organization. Reports and responds immediately to unethical behavior or conflicts of interest.
• Relationship Building - Builds rapport and finds common ground with others, creating experiences and interactions where people consistently feel heard, valued and respected. Provides exemplary customer service to internal and external customers by being proactive, responsive and encouraging teamwork.
• Critical Thinking - Leverages curiosity and insights to explore rationale behind decision-making. Connects pieces of information from various sources to improve problem solving capabilities and recommendations. Recognizes and distinguishes questions, problems, and conflict.
• Execution - Addresses problems directly and implements objectives effectively. Produces on time, high-quality work deliverables.
• Independent Judgement - Exhibits sound professional judgment and diplomacy in handling unexpected problems and frequent interruptions that require immediate action or attention. Seeks appropriate guidance when determining next steps.
• Leadership - Takes the initiative to proactively resolve issues, address concerns, identify potential risks, and improve overall processes and outcomes.

 

Qualifications

• Bachelor's degree or equivalent years of experience required.

• Requires 3-5+ years of relevant experience.

• Experience with matrix organization and complex work environment preferred.

• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).

• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very