DOC Pinckneyville OFFICE ASSOCIATE Field Services

Position Title:  Office Associate opt. 2 (Typing)

Agency :  Department of Corrections - Pinckneyville Correctional Center
Closing Date/Time: 07/26/2024 11:59 p.m.
Salary:   Anticipated Starting Salary $4,003 a month; Full Range $4,003 - $5,256 a month.  
Job Type:   Salaried 
County:   Perry  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  39849 

 

Position Overview

The Illinois Department of Corrections is seeking a candidate for an Office Associate position in the Field Services office at Pinckneyville Correctional Center. The ideal candidate will be able to multitask and respond quickly to requests while supporting the needs of the Field Services office. The ideal candidate will prepare and maintain current releases lists, process monthly discharge lists, keyboard complex charts, statistical reports and documents, as well as receive and direct incoming calls.  The benefits of working at IDOC include a 37 ½hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits and insurance eligibility on day one (medical, dental, vision, and life). We encourage all qualified applicants to apply.

Job Responsibilities

1. Prepares and maintains current release lists of individuals in custody granted parole or mandatory supervised release (MSR) and their effective release dates.
2. Processes monthly discharge lists and weekly release lists and verifies they are mailed to appropriate Field Services Office, Record Office Supervisor, Prisoner Review Board (PRB), and data input operators.
3. Keyboards complex charts, statistical reports, documents, forms, memoranda, investigation documents and letters including legal or terminology where an understanding of specialized terms is required to understand clarity and accuracy.
4. Provides backup clerical functions to Clinical Services, Record Office and/or other areas.
5. Records warrants issued and withdrawn on parolees.
6. Receives and directs incoming calls.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of high school and two (2) years of office experience.
2. Requires ability to type accurately at 45 words per minute.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
4. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL emplo