Senior Brokerage Specialist

Job Title

Senior Brokerage Specialist

Job Description Summary

Cushman & Wakefield has an opportunity for a Sr. Brokerage Specialist role in the Melville office. This position provides business development, client service, transaction execution, marketing and team coordination support to a leading office leasing brokerage team.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide business development support, research, organize and manage CRM
• Manage client database, key lease dates, market updates, respond to requests
• Provide transaction management support, including prepare/edit proposals, agreements, property presentations/tour books, coordinate financial analysis requests, commission invoicing and collection
• Assist and coordinate content creation with marketing team
• Manage team lists/databases, special projects, reports, and collaborate with other departments

KEY RESPONSIBILITIES

Business Development

• Manage CRM
  • Enter new prospects & updates on prospect communications
  • Generate lists and reports to support follow up
• Assist with LinkedIn management. Manage new and recurring searches to generate follow up and new prospects.
• Conduct new prospect research
• Review select periodicals regularly for relevant articles/potential new leads
• Provide contact information through Zoom Info and other sources

Client Service

• Track client engagement through Salesforce CRM for key lease dates and building and submarket updates
• Respond to client requests e.g., for space information and select scheduling
• Maintain and track client contracts, coordinating with the legal team regarding exclusives to acquire, disposition, agency and confidentiality agreements
• Attend select client meetings and provide meeting summaries and manage follow up items
• Assist third party consultants and vendor requests from clients.
• Track list of recommended consultants and vendors and facilitate communication between clients and other consultants and vendors

Transaction Execution

• Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information
• Assist with tour preparation and attend select tours
• Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review
• Provide building agency support
  • Assist with updating and maintain leasing status reports
  • Assist with marketing and follow up with third party marketing firms, consultants, brokers and direct prospects
  • Update listings on third party sites (CoStar, etc.) and marketing materials (flyers, photos, renderings, etc.)
• Assist with lease review
• Manage deal closeout
  • Prepare deal sheets
  • Assemble final lease documents
  • Track commission agreements
  • Provide commission calculations
  • Coordinate with other departments as needed (deal desk, marketing, research, etc.)
  • Facilitate invoice creation
  • Track open invoices

Marketing

• Coordinate and track presentations and client deliverables, ensuring timely completion
  • Communicate with the marketing team to produce presentations, maps, studies, etc.
  • Edit existing documents created by the marketing team to make limited final changes and repurpose existing documents for different clients
• Prepare presentations and documents i.e. tour maps and property intelligence reports
• Track and maintain database of client materials, presentations, studies, etc.

BACKGROUND AND EXPERIENCE

• Bachelor’s Degree (Business, Marketing, Communications, Real Estate, a plus)
• 2-5 years’ experience in a professional organization
• Real estate industry and marketing experience.
• Advanced knowledge of Microsoft Office
• Experience with InDesign and Salesforce (or other CRM) a plus
• Real Estate Salesperson or Broker License required for this position. Can be obtained within first 3 months of start date.

COMPETENCIES

• Ability to independently own projects/responsibilities and take business owner perspective to proactively innovate
• Excellent written and oral communication skills
• Ability to multitask and project manage competing projects and priorities
• Ability to meet deadlines in a fast-paced environment
• Excellent attention to detail
• Demonstrated aptitude to solve problems and navigate through obstacles with resilience
• Independent problem-solving approach and not afra