Senior Administrator

The Johns Hopkins Biomedical Engineering (BME) is an interdisciplinary department with affiliated centers and institutes that are part of a joint collaboration effort between the Whiting School of Engineering (WSE) and the School of Medicine (SOM). The Department’s mission is to improve health through excellence in research and education at the interface of engineering, biology, and medicine.

We are seeking a Senior Administrator. The Senior Administrator, in conjunction with the Biomedical Engineering Department Director, oversees the financial, administrative and operations responsibilities of the department that encompasses approximately 85 full-time primary faculty, 50 full-time joint faculty, 65 full-time staff, 55 postdoctoral fellows, 300 PhD students, 230 masters’ students, and 465 undergraduate students, and four research centers and institute spanning two campuses and divisions. Serving as a close strategic partner to the Director, the general areas of responsibility include: strategic planning, research administration, budget and financial planning and oversight, general funds management, staff leadership, compliance, lab oversight, communications and facilities/space planning. This role primarily works with the Director of Biomedical Engineering, with direct lines to the Divisional Business Offices of the Whiting School of Engineering and the School of Medicine.

The Senior Administrator provides management support to the department Director and faculty to ensure efficient and effective administration of one cohesive department across two schools and campuses. Leads or collaborates on strategic priorities for the Director. Oversees communications for the department. Directs and supervises administrative, academic program, and financial staff supporting the department goals. Provides financial analysis and program planning support to the Director of the department. Collaborates with the Director on long term planning, as well as analysis and resolution of short-term issues, while suggesting solutions and implementing decisions.

Directs both the short-term and long-range activities of the department, including responsibility for financial and administrative operations, academic program administration, internal communications and space/equipment-related operations. Works with the Director and department faculty to plan, execute and recommend programs and policies that will assure the achievement of department goals and meet the financial needs of the department. Provides complex financial and other reports to Director, faculty, School and the University, as well as outside agencies. Prepares policy and planning documents, reports and draft materials, as well as strategic communications about the department for the Director.

Specific Duties & Responsibilities:

Strategic and Administrative Operations

• Oversee all aspects of administrative management for approximately 85 full-time primary faculty, 50 full-time joint faculty, 65 full time staff, 55 postdoctoral fellows, 300 PhD students, 230 masters’ students, and 465 undergraduate students.
• Responsible for advancing the department’s priorities, anticipating emerging issues, keeping the Director, department leadership and staff informed and coordinated, and working closely with them to develop creative options and to resolve complex problems.
  
• Works collaboratively with department leadership, including Director and Vice-Chairs, as well as other faculty and staff to translate broad directions into concrete goals and accomplishments; and senior-level project management leadership, meshing substantive policy goals with sensitivity to the interests and concerns and accomplishments of the department’s faculty, students and staff.
  
• Provide data and analysis, benchmarking and other key information to support the assessment of the department’s performance in achieving its strategic priorities and through ongoing evaluation of progress, advises the Director and leadership on areas requiring further attention.
  
• Lead the execution of critical department priorities on behalf of the Director, in close collaboration with relevant subject-matter leaders.
  
• Serve as catalyst on critical projects and initiatives on behalf of the Director (e.g. major initiative proposals, business plans, significant partnership opportunities for the department)
  
• Collaborate with BME Vice-Chairs as well as the five BME standing departmental committees (Executive, Faculty Affairs, Undergraduate Academic Programs, Graduate Academic Programs and Clinical & Industrial Translation) in their operations supporting departmental governance.
  
• Partners with faculty as needed and oversees the operations and administration of academic programs in the department.
  
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