Executive Assistant to CEO (Part-Time)

 

Executive Assistant to the CEO (Part-Time & Virtual)

US - Distributed

We exist to transform our customers and change lives 

 

We are seeking an experienced, detail-oriented Executive Assistant to provide high-level administrative support to our CEO in a part-time capacity. This remote position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail.

Key Responsibilities:

• Provide comprehensive calendar, including:
  • Scheduling and coordinating meetings
  • Handling conflicts and competing demands
• Orchestrate and manage the CEO's team engagement program, including:
  • Coordinating team member lunches and managing attendee lists
  • Facilitating virtual team member meetings via Zoom
  • Supporting CEO preparation for team interactions
• Plan and execute three annual Executive Team offsites, including:
  • Venue selection and booking
  • Coordinating meeting spaces, meals, and activities
  • Managing travel arrangements for attendees
• Handle all travel arrangements and logistics for CEO
• Process, categorize, and manage expense reports.

Required Qualifications:

• 10+ years of experience supporting SVP/C-Level Executives
• Proven track record of handling confidential information with absolute discretion
• Exceptional organizational and time management capabilities
• Strong attention to detail and commitment to accuracy
• Professional and formal communication style, both written and verbal
• Demonstrated ability to work independently in a remote environment
• Advanced proficiency in:
  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Calendar management and scheduling tools.

Preferred Qualifications:

• Experience managing virtual team coordination and communication
• Strong interpersonal skills and ability to build relationships with stakeholders
• Demonstrated proactive approach to problem-solving
• Track record of successful remote work

The ideal candidate will be a highly resourceful, proactive self-starter who anticipates needs, resolves potential conflicts before they arise, and maintains the highest level of professionalism in all interactions. This position offers the opportunity to work remotely while playing a crucial role in supporting executive leadership.

   

 

Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status).

General Information:  The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer.

 

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