Sr. Research Program Coordinator, Language Neuromodulation Lab (Neurology -SOM)

The Department of Neurology is seeking a Sr. Research Program Coordinator, Language Neuromodulation Lab for NIH-funded projects on the effects of transcranial direct current stimulation (tDCS) in neurodegenerative syndromes, including primary progressive aphasia (PPA) and Alzheimer’s disease (AD). The projects are devoted to the study of language intervention(s) and neuroplasticity in PPA and AD. We aim to understand the effectiveness of behavioral and neuromodulator interventions, as well as the brain mechanisms they involve using neuroimaging (structural MRI, DTI, fMRI, resting state fMRI and MR Spectroscopy).

Specific Duties & Responsibilities

Database Management

• Maintain and update research databases, ensuring compliance with regulations and entry.
• Develop data recording and entry protocols.
• Oversee data quality control.
• Manage database access and permissions.
• Manage REDCap database development and maintenance.
• Develop and manage data pipelines to streamline data collection and integration.
• Assign weekly data entry goals for research assistants and make shared progress tracking tools.

Patient Management

• Oversee patient scheduling, consent procedures, follow-up activities.
• Serve as point of contact for all patient inquiries and questions regarding the study, reimbursement, and logistical issues etc.
• Coordinate with research assistants to facilitate smooth study participation.
• Help develop and implement patient recruitment strategies.
• Track recruitment metrics and adjust collabs as needed.
• Manage relationships with recruitment agencies and partners.
• Update transportation and accommodation resources for patients.
• Develop outreach materials for recruitment.

Imaging Responsibilities

• Oversee the storage and organization of imaging data.
• Develop SOPs for data organization.
• Coordinate with Research Assistants (RAs) to ensure imaging data is organized using BIDS standard.
• Oversee defacing of data.
• Manage MRICloud processing, including pipeline documentation, data upload, etc.

Regulatory

• Prepare and submit regulatory documents to IRB, DSMB, safety officers, and other governing bodies.
• Ensure compliance with GCP, HIPAA, and other applicable regulations.
• Prepare and submit research progress reports.
• Generate monthly enrollment and screening reports and submit to NIH via CROMS.
• Monitor, document, and report adverse events to regulatory agencies.
• Report protocol deviations and ensure corrective action plans are created when needed.
• Ensure compliance in data sharing with collaborators.
• Develop progress reports and summary documents for safety officers every 6 months.
• Maintain clinicaltrials.gov registrations, updates, and results reporting including: creating new study records and ensuring accurate trial registration, updating study status, protocol changes, and enrollment dates, submitting summary results and ensuring compliance with reporting requirements and monitor deadlines and ensure submission of required information.

Financial Responsibility

• Patient reimbursements.
• Healthy Control payments.
• Employee reimbursements – arrangements and travel for research staff attending presentations, workshops, meetings, or conferences.
• Amazon orders.
• Vendor invoices.
• Vendor quotes.
• Kennedy Kreiger invoice confirmation.
• Publication expenses, etc.

Administrative

• Oversee daily office operations and troubleshooting patient/equipment/lab issues as needed.
• Maintain inventory of office/lab supllies, ordering replacements as needed.
• Assist with onboarding and training of new research personnel.
• Oversee maintenance of office equipment including computers, printers, desks, and other research tools.
• Assist in the preparation of presentations, reports, and research documentation for grant submissions, publications, and meetings.
• Prepare data visualizations, collect and organize research data, ensure proper citation.
• Develop materials to explain research findings at conferences, community outreach events.
• Create, maintain, and update lab social media and website updates.
• Develop and enforce standardized data organization protocols for easy retrieval and long-term usability.
• Manage cloud-based and local storage systems, including server access, permissions, and backups.
• Develop, document, and update lab-wide SOPs for data management, regulatory compliance, participant interactions, equipment use, standardized workflow