HR Division Assistant

The work we do matters!

Hiring Agency:

Transportation - Agency 27

Location:

Lincoln, NE

Hiring Rate:

$16.842

Job Posting:

JR2025-00012807 HR Division Assistant (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:

The Nebraska Department of Transportation (NDOT) is seeking a hardworking, personable, detail-oriented, team player to join our Human Resources team as our HR Division Assistant. As the first point of contact for the HR Division, you'll provide exceptional service to our customers by helping walk-ins, taking calls, answering emails, and assuring timely responses. You’ll also gain broad HR experience by performing a variety of payroll, benefits, learning and organizational development, and talent acquisition functions.

At the Nebraska Department of Transportation (NDOT), we provide the best possible transportation system for the movement of people and goods that promotes safety, mobility, and economic growth, which enhances the quality of life for all Nebraskans. Our culture is vibrant, and teammates feel valued as individuals and as part of our team. We hire good people who share our sense of pride and are excited to make a difference in the lives of fellow Nebraskans.

We reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:

• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Free parking

 

JOB DUTIES:
• Provide administrative support to the HR Director:

• Maintain calendar and schedule appointments.
• Prepare presentations, packets, handouts, etc., for meetings and events.
• Make final edits and coordinate publishing of HR policies.

• Provide administrative support to the Payroll and Benefits team:

• Run HRIS reports to ensure information is up-to-date and current.
• Add and maintain employee’s original probation information while working with supervisors on approval.
• Enter status changes, promotions, demotions, etc., into Payroll/Benefits software and HRIS system.
• Assist Payroll and Benefits team with completing and running bi-weekly payroll.

• Provide administrative support to the Talent Acquisition team:

• Coordinate onboarding and orientation with new hires and managers to ensure all participants have relevant information for a successful orientation.
• Create offer letters and send out electronic new hire packets.
• Process background checks.
• Create and maintain various spreadsheets, accurate and up-to-date files, records, and documentation.
• Answer frequently asked questions from applicants relative to standard policies and hiring processes.
• Schedule interviews for applicants and prepare interview packets for hiring managers.
• Oversee high volume, seasonal temporary hiring.
• Assist with cross-posting of job advertisements on Facebook, LinkedIn, NDOT intranet, and other targeted industry-specific career sites.

• Perform additional duties for the Human Resources team:

• Process invoices and expense reimbursements for HR staff.
• Order office supplies and coordinate office furniture purchases.
• Request phone, computer, and system access for HR teammates.
• Create and maintain files and records.
• Perform data entry into various HR systems.
• Prepare presentations, packets, handouts, etc., for meetings and events.
• Perform document scanning/uploads to records.
• Create and update HR event calendar.
• Ensure all information and HR forms are updated and correct on all web platforms.
• Perform other duties as assigned.

Requirements / Qualification

Minimum Qualifications: One year of coursework or training in personnel management,