0000003761.ADMINISTRATIVE SUPERVISOR.PUBLIC DEFENDER

This position is responsible for providing administrative/secretarial support to the Public Defender Director and is heavily involved in budget preparation, human resource responsibilities and IT troubleshooting for minor issues. 

Management Scope: Supervises approximately ten (10) support clerical staff and unpaid interns in multiple locations.

1. Performs human resources responsibilities for the department including posting openings, scheduling interviews, document collection, creation/ maintenance, security of personnel files. Coordinates FMLA requests, new employee orientation, time and attendance. 

2. Supervises support staff: hires/trains clerical support staff for three locations, handles employee issues/ complaints. Trains/oversees unpaid interns. 

3. Participates in budget preparation and monitoring/oversight and makes recommendations. Orders and maintains office supplies. Assists with secretarial workload in absence of department secretary. 

4. Provides support to director and administrative staff by preparing statistical and reports, proposals and other documents. Functions as a liaison between director and other departments. Maintains calendar, makes travel arrangements, maintains documentation, and requests for reimbursement.

5. Communicates with all levels of management on information relating to projects or any other requests. Ensures section chiefs are informed of all issues, 

6. Performs other duties as assigned.

Education, Experience and Training:

Education and experience equivalent to a Bachelor’s degree from an accredited college or university in a job related field of study. Three (3) years of work related experience, including six (6) months of supervisory experience.

Special Requirements/Knowledge, Skills & Abilities:

Skilled in the use of standard software applications. Ability to effectively communicate both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public. Must pass an extensive background investigation.

Physical/Environmental Requirements:

Standard office environment. Ability to sit for a prolonged period of time