Jobs and Careers

Administrative Assistants

Salt Lake City, United Statespart_timeVerifiedPosted 1 May 2026

💰 $50,120/yr($21,840/yr – $50,120/yr)

About the role

Details

Open Date 05/01/2026 Requisition Number PRN17022N Job Title Administrative Assistants Working Title Administrative Assistant Career Progression Track S00 Track Level S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

The primary work hours for this position are Monday – Friday, business hours. This is a temporary position, expected end date December 15, 2026.

Is this a work study job? No VP Area U of U Health - Academics Department 01501 - SOM Finance Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $10.92 -$25.06/hourly Close Date 07/01/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The Spencer Fox Eccles School of Medicine (SFESOM) Dean’s Office Finance Unit serves as a centralized financial resource for 24 academic departments and provides financial operational support for more than 15 Dean’s Office units.

The Administrative Assistant is the first line of contact for SFESOM Dean’s Finance customers. Providing excellent customer service and office support is a major role of the position. In addition, the Administrative Assistant will be a key contact for purchasing-related questions and will be a purchaser for the SFESOM Dean’s Office. The position also helps maintain the collection, compilation, and data input of SFESOM Dean’s Office financial transactions, supports scheduling, and the budget process, and helps manage the collection, primary review, and document flow for SFESOM department documents.

Administrative Assistant

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Role Specific:

Provides excellent customer service and fosters a professional and approachable working atmosphere for all, including Dean’s Office staff/faculty, SOM departments, and Dean’s Finance team members.
Manages and coordinates Outlook Calendars for Vice Dean and Finance Managers.
Assists with the administration of and education about SOM and University policies and procedures.
Purchasing contact for SOM Dean’s Office, as well as a purchasing card holder.
Processes the collection, compilation and entry of data for SOM Dean’s Office financial transactions.
Assists SOM Dean’s Office Units with financial documentation preparation.
Manages the collection, primary review and document flow of SOM department documents.
Provides administrative support maintaining and ordering office supplies.
Provides additional project support as needed.