Office Manager

Position Title: Office Manager

Position Reports To: Dean, Kakos School of Arts and Sciences

Unit: Kakos School of Arts and Sciences

Subunit: Dean’s Office

Salary: $54,000-$57,000

About the The Kakos School of Arts and Sciences:

The Kakos School of Arts and Sciences is a vibrant, interdisciplinary community of student and faculty scholars working together to advance excellence in research, teaching, and learning. We combine Lasallian values with a person-centered approach to education to cultivate transferable critical thinking and scientific inquiry skills.

For More Information Please Visit: https://manhattan.edu/academics/schools-and-departments/kakos/index.php

Position Summary:

The Office Manager will support the Kakos School of Arts and Sciences Dean’s Office and School as a whole by keeping the Dean’s office organized, maintaining regular contact with faculty, staff and students in the School and other units at the University, monitor Departmental budgets and spending, supervise projects (including the transition of the School to paperless workflows) and by supervising the Department Administrative Assistants, and Coordinators. This is an in person, on-campus, non-remote position.

Responsibilities:

• Support the Office of the Dean and the Dean by monitoring the budgets through the Dean’s office (including credit card statements, endowments and other restricted accounts, the capital budget and grant budgets – direct and indirect).
• Update the Kakos School of Arts and Sciences information on the website and on hard copy fliers/materials.
• Order office supplies and keys, maintain the water cooler, schedule events sponsored by the Dean’s Office.
• Serve as the main point of contact with Physical Plant on Kakos infrastructure needs.
• Accurately document and maintain minutes at meetings organized by the Dean.
• Ensure all workflow in Kakos is paperless, keeping track of the Dean’s calendar and carrying out other administrative requests as needed.
• Supervise the work of the Department Administrative Assistants and Coordinators.
• Meet with the administrative team once per month to coordinate workflow and discuss initiates.
• Provide the administrative team with training options for paperless workflow applications, ensure they are meeting the responsibilities outlined in their job descriptions.
• Communicate with Department Chairs to confirm that Administrative Assistants are receiving adequate support and approve their weekly timesheets.
• Support the Dean with Dean’s list determinations and dispositions (probation, suspension and dismissal) and correspondence to those students each semester.
• Support the Dean in the administration of the Summer Research Scholars Program.
• Other duties as assigned.

Qualifications:

• Bachelors degree preferred.
• Minimum of 3 years experience in an administrative, clerical, or office support role.
• Experience supervising others.
• Experience utilizing Microsoft Office and/or Google applications.
• Strong organizational and planning skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize tasks.
• Attention to detail and problem-solving skills.

Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission.

Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply