Administrative Assistant 3 - English Department

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

The University of Nevada, Reno is seeking a dedicated and detail-oriented Administrative Assistant 3 to support the Department of English. This position serves as the primary assistant to the Undergraduate and Graduate Program Directors and plays a key role in coordinating a variety of administrative and clerical functions.

Key Responsibilities Include:

• Assisting with the management of departmental budgets, including host and soft money accounts

• Balancing and maintaining financial records

• Processing applications for graduate programs and handling mandatory forms for both undergraduate and graduate students

• Overseeing purchasing and inventory reporting for departmental accounts

• Coordinating with other colleges, departments, offices, faculty, advisors, and campus programs

• Managing class scheduling and student testing

• Providing general support and assistance to students

• Maintaining departmental records, files, and databases

• Processing personnel documentation

• Managing calendars and daily communications

This position requires excellent organizational and communication skills, as well as the ability to work collaboratively with various stakeholders across campus. This is a great opportunity to support a dynamic academic department in a fast-paced university setting.

Required Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR

• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR

• An equivalent combination of education and experience as described above

Preferred Qualifications

• Candidates with experience in Microsoft Office Suite and Workday HRIS system are encouraged to apply.

• Candidates with experience in preparing hiring documents to include experience with rules, regulations, policies and procedures within Human Resources are encouraged to apply.

• Candidates with budgetary experience to include monitoring accounts, creating and processing related documents, and account reconciliation are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.

“I’m so thankful that I followed the path that lead me to a PE