Purchasing Coordinator, Department of Biomedical Engineering

Job Posting Title:

Purchasing Coordinator, Department of Biomedical Engineering

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Hiring Department:

Biomedical Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. 

In the Department of Biomedical Engineering, we use engineering design principles to solve problems in biology and medicine, with the goal of improving health care and advancing medical research. If you are interested in working for an interdisciplinary, innovative, and smaller UT department with staff, faculty, and students committed to improving human health and wellbeing, please consider a career with UT BME. We are passionate about the work we do to support our high caliber students, robust academic programs, and cutting-edge research.

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

Purpose

Coordinate and perform purchasing and contracting for the department and provide administrative support to the staff that coordinate the departmental inventory.

Responsibilities

• Coordinate and perform purchasing and contracting for the department and research labs. Responsible for soliciting bids, securing specs, and presenting options for major purchases and contractual agreements for maintenance and services. This includes UT Market, PointPlus and departmental procurement card purchases. Serve as purchasing liaison with the Cockrell School Business Affairs Office, the university Office of Accounting, Purchasing, Accounts Payable, and other outside entities. Act as purchasing expert to provide advice and information to ensure Faculty are fully aware of their purchasing options to adhere to UT and procurement policy.

• Serve as the departmental Procurement Card (Procard) holder. Manages all departmental Procard documentation for accuracy.

• Serve as the primary back-up for the Department of Biomedical Engineering's Post-Award Accountant and Accounts Payable Admin.

• Work with vendors and central University offices to complete the onboarding process including processing PIFs, direct deposit forms, and address updates.

• Other related functions as assigned.

Required Qualifications

• Bachelor's degree with three years of relevant experience.

• Excellent oral and written communication skills. 

• Experience working in an office environment.

• Demonstrated creative and analytical thinking.

• Experience with databases and working with confidential information.

• Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications.

Preferred Qualifications

• Bachelor's degree in a business-related field.

• Experience with UT mainframe application and web modules.

Salary Range

$55,000 + depending on qualifications.

Working Conditions

• Standard office conditions

• Repetitive use of a keyboard at a workstation

Work Shift

• Monday – Friday, flexible between the hours of 7 am – 6 pm, with core hours of 8am-4pm. Occasional evening, weekend, or overtime hours may be required.

• This position may be eligible for a hybrid schedule with a minimum of 3 days on campus in a shared window office.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job ap