Office Coordinator - (Administrative Analyst/Specialist–Non-Exempt) - Undergraduate Advising Center

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Office Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Undergraduate Advising Center

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday through Friday, 8:00 AM-5:00 PM

Anticipated Hiring Range

$4,799.00 - $4,993.00 Per Month ($57,588 - $59,916 Annually)

Salary is commensurate with experience.

Position Summary

The Division of Undergraduate Education and Academic Planning is comprised of several units, all of which hold the students we serve at the heart of our institutional mission. One of these units is the Undergraduate Advising Center (UAC), which provides comprehensive academic counseling to help students achieve their academic, personal, and career goals. The center is the hub for undergraduate advising at San Francisco State. The UAC helps all students understand SF State’s graduation requirements, policies, and procedures. Our goal is to encourage self-advocacy, promote academic success, graduation, and a lifetime of learning. =

The Office Coordinator reports directly to the Director of College Advisors and functions under general supervision.  This position provides complex support in the areas of administrative support services and recruitment and coordination of student employees.   The incumbent will oversee front desk operations, ensuring the smooth flow of advising services.  The incumbent will support the UAC by serving as the lead front-line administrative and organizational support, creating and monitoring the UAC service and counselor schedule, evaluating and coordinating the office workflow, and managing all student staff.  This will require communication with other UAC administrative staff, UAC advisors, UAC managers, and other staff.  The incumbent will also coordinate meetings and events, completing and processing recruitment and student employee forms, and ensuring staff absence reports and student payroll vouchers are completed in a timely manner. To support the UAC, they will also assist with updates and maintenance of the UAC’s website, and sort, manage, and analyze UAC data to compile and writing reports to evaluate the effectiveness of various UAC initiatives.

Position Information

Office Administrative Support Duties and Responsibilities

• Work independently to provide primary administrative and organizational support for the Undergraduate Advising Center.
• Coordinate and manage day-to-day operations of the Undergraduate Advising Center.
• Monitor and assess student appointment and drop-in work flow with an eye towards process improvement.
• Oversee, evaluate, and coordinate office workflow amongst office staff, graduate interns and student assistants.
• Prepare physcial space, website, and UAC operations for peak advising and New Student Orientation.
• Using Navigator/EAB, monitor UAC services ensuring stu