Senior Administrative Coordinator

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fixed Hybrid Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 02/20/2025 Salary Range: $76200 - 158800 Annually Employment Type 2 - Staff: Career Duration Indefinite Job # 22810

Primary Duties and Responsibilities

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The Department of Medicine is seeking a strategic Senior Administrative Coordinator to oversee and manage key administrative functions and general operations. This role is integral to ensuring the efficiency and success of our academic and research initiatives. As a vital part of our team, you will handle finance, human resources, and administrative operations, with opportunities to support IT, facilities, and student services. You will also contribute to strategic planning, helping to shape both short- and long-term goals while coordinating across multi-disciplinary departments.

Annual range: $76,200-$158,800

Job Qualifications

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Required:

• Bachelor's degree in related area and / or equivalent experience / training
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after rec