Administrative Assistant

Bachelor's degree in business administration, public administration or related field and one year of professional level administrative experience; or any equivalent combination of related education, training and/or experience.  Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.  

Successful completion of all applicable background checks pre-hire and ongoing are required.

Parks & Open Space Department: Successful completion of a pre-employment physical examination including a pre-employment drug screen and must successfully pass a Level 2 background check as specified by the Florida Department of Law Enforcement.

Community Support Services Department and Parks & Open Space Department:  A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment.   If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.   

This is responsible administrative staff work providing professional and clerical assistance directly to a higher-level supervisor.

An employee assigned to this classification provides a variety of routine and complex administrative work in the administration of a County government department.
 

Work is performed under the general direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.

Manages and supervises assigned operations to achieve departmental goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.

May supervise and coordinate the activities of employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.

Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other County departments and outside agencies as needed.

Provides professional advice to supervisor.

Communicates departmental plans, policies and procedures to staff and the general public; makes presentations to departmental supervisors, boards, commissions, civic groups and the general public as assigned.

Assures that assigned area(s) of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area(s) to assure sound fiscal control; assists in the preparation of annual budget requests.

Evaluates departmental work procedures, schedules and workflow; studies and recommends departmental policies and procedures to improve efficiency and effectiveness of operations.

Maintains harmony among employees and resolves complaints and grievances; performs and assists subordinates in performing duties; adjusts employee errors and complaints.

Prepares a variety of departmental studies, reports and related information for decision-making purposes; conducts research and analysis and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc.

Provides administrative assistance to departmental staff in meeting management;

Assembles background materials, prepares agendas and records action items for various meetings.

Prepares drafts of speeches, presentations, resolutions, ordinances, contracts and admini