Staff Accountant

We are looking for a highly organized, self-directed Staff Accountant to join our team in a key operational role. This position combines hands-on accounting, AR/AP management, revenue recognition, vendor and customer coordination, and property administration responsibilities across multiple entities and business functions.

The environment moves quickly, priorities evolve, and the right person will see that as energizing rather than intimidating. You will need strong accounting fundamentals, excellent organizational skills, sound judgment, and the ability to manage complexity without constant supervision.

The right candidate is calm under pressure, adaptable, detail-oriented, proactive, and capable of learning quickly in a changing environment.

Key Responsibilities

Accounts Receivable & Customer Billing

• Manage customer invoicing, receivables, collections, and payment follow-up

• Review project status and supporting documentation before invoicing

• Communicate with customers, lenders, operations teams, and internal stakeholders regarding billing and account questions

• Identify billing issues proactively and escalate appropriately

• Assist with revenue recognition for completed projects

• Deposit checks and maintain accurate cash records

Accounts Payable & Vendor Management

• Manage vendor onboarding including W9s, COIs, and payment information

• Review invoices for accuracy, approval routing, and proper accounting treatment

• Process vendor payments in accordance with company terms and maintain vendor relationships

• Coordinate with operations and leadership regarding purchasing and project-related expenses

Operational & Construction Accounting

• Perform general bookkeeping and assist with monthly financial close

• Support accrual accounting processes, job costing, deferred revenue, and multi-entity accounting

• Prepare journal entries, reconciliations, and maintain organized financial records

• Assist with sales tax tracking, reporting, and compliance

• Build and maintain reports within NetSuite and Excel

• Participate in ongoing process improvement and operational cleanup efforts

Property Management

• Serve as the primary point of contact for tenants located on premises

• Coordinate tenant move-ins and move-outs, including key preparation, access coordination, and required signage

• Receive, deposit, and record rental payments from tenants

• Respond to and coordinate resolution of building maintenance issues and tenant concerns

• Liaise with vendors, contractors, and service providers for building maintenance and repairs

• Maintain lease files and property records

Communication & Coordination

• Proactively communicate with management regarding upcoming deadlines, tenant activity, and property issues

• Ensure time-sensitive tasks are completed sufficiently in advance of deadlines

• Notify management of planned absences and ensure coverage for critical responsibilities

• You are highly organized and manage your workload proactively

• You ask thoughtful questions, learn quickly, and retain information

• You are comfortable operating in evolving systems and changing processes

• You communicate clearly and follow through consistently

• You understand how accounting impacts operational decision-making across the business

• When you say something is complete, it is truly complete

• You can work independently while remaining collaborative and accountable

• You maintain professionalism and composure under pressure

Is This Role a Good Fit?

This role is likely a great fit if you:

• Enjoy ownership, autonomy, and solving operational problems

• Are naturally curious and process-oriented

• Can adapt quickly when priorities or systems change

• Prefer meaningful, hands-on work over highly repetitive routines

• Want to grow alongside a business that is actively evolving

This role will probably NOT be a great fit if you:

• Require constant direction or supervision

• Become overwhelmed easily in changing environments

• Prefer rigidly structured workflows with little variation

• Struggle to manage competing priorities or follow through independently

Requirements

• Minimum 2–5 years of relevant accounting experience (more experience preferred)

• Experience with accounts receivable, a