Grants and Foundation Relations Specialist

Job DetailsJob Location: Albertus Magnus College - NEW HAVEN, CT 06511Position Type: Full Time
ALBERTUS MAGNUS COLLEGE

Grants and Foundation Relations Specialist
Department: Advancement
Reports To: Director of Advancement Operations

Albertus Magnus College:

Founded in 1925, Albertus Magnus College has thrived through the dedication of individuals across academic and administrative roles, all committed to advancing the College’s mission and upholding the four pillars of the Dominican Tradition: Study, Prayer, Community, and Service. Today, Albertus Magnus stands as a vibrant example of modern higher education. 

Position Summary
The Grants and Foundation Relations Specialist plays a critical role in strengthening the College’s ability to secure and steward external funding by serving as the central coordinator for the grant lifecycle, including proposal development, submission, and post-award reporting for foundation, state, local, and federal funding opportunities. This role enhances operational efficiency and supports the growth of sustainable external funding streams. Reporting to the Director of Advancement Operations, with a dotted-line relationship to the Vice President for Academic Affairs, the Specialist works collaboratively across departments to ensure compliance, strengthen stewardship, and support effective grant implementation.
QualificationsPosition Summary
The Grants and Foundation Relations Specialist plays a critical role in strengthening the College’s ability to secure and steward external funding by serving as the central coordinator for the grant lifecycle, including proposal development, submission, and post-award reporting for foundation, state, local, and federal funding opportunities. This role enhances operational efficiency and supports the growth of sustainable external funding streams. Reporting to the Director of Advancement Operations, with a dotted-line relationship to the Vice President for Academic Affairs, the Specialist works collaboratively across departments to ensure compliance, strengthen stewardship, and support effective grant implementation.

Essential Duties and Responsibilities

Proposal Coordination


Manage proposal development timelines and internal workflows to ensure timely submission of complete and competitive applications across foundation, state, local, and federal opportunities
Serve as the point of contact for the College’s external grant consultant, facilitating information sharing and coordination for large-scale and federal proposals



Coordinate and organize all submission materials, ensuring accuracy, consistency, and compliance with funder requirements
Develop and maintain a centralized grants calendar to track deadlines, submissions, and key milestones
Draft, edit, and support the development of grant proposals in collaboration with internal stakeholders; partner with the College’s external grant consultant on large-scale and federal proposals
Ensure adherence to funder guidelines and institutional approval processes throughout the proposal cycle


Foundation Proposal Development


Research and identify foundation funding opportunities aligned with College priorities, including grants and philanthropic gifts
Develop, draft, and submit proposals for smaller and mid-level foundation grants
Create program white papers and reusable core narrative content that can be adapted for foundation proposals


Post-Award Management


Monitor reporting requirements, deadlines, and deliverables for active grants and foundation commitments
Coordinate the preparation of narrative and financial reports in collaboration with Finance and Academic Affairs partners
Support stewardship, implementation, and reporting of foundation grants and gifts, including follow-up and impact documentation
Maintain centralized records and tracking systems for all active and historical grants


Other


Support continuous improvement of internal grant processes and tracking systems
Contribute to Advancement Division initiatives, including fundraising, stewardship, donor engagement, and participation in Advancement events
Other duties as assigned by Advancement leadership


Qualifications and Education:


Bachelor’s degree required
Minimum of 2 years of experience in grant writing, development, or nonprofit fundraising preferred


Knowledge/Skills/Abilities:


Strong writing, editing, and communication skills
Excellent organizational skills and the ability to manage multiple projects and deadlines simultaneously
Ability to collaborate effectively across departments and with diverse stakeholders
Discretion and professionalism in handling confidential information.
Ability to understand and interpret policies and procedures as well as apply them with consistency
Demonstrated knowledge and understanding of College’s mission, history and traditions
Ability to work independently and on a tea