GLOBAL OPS - Associate Project Manager

Location: On-Site; GLOBAL OPS HQ - 10018
Hours: Monday - Friday, 9:00 AM - 6:00 PM (1-hour lunch break)
Salary: $60,000 - $65,000 (based on experience)
Benefits: Health Insurance, 401k with match (after 1 year), Paid Vacation, Federal Holidays

Position Overview

GLOBAL OPS is seeking a highly organized and motivated Associate Project Manager to support and oversee physical and technological security projects for various organizations.

This role combines fieldwork and office-based project management responsibilities. The Associate Project Manager will coordinate vendors, conduct site walkthroughs, manage timelines and budgets, assist with grant-related documentation, and communicate directly with clients and stakeholders.

This position reports to a Senior Project Manager, who will provide training and oversight. Prior security or grant experience is not required. Construction or facilities-related project experience is a plus.

Key Responsibilities

Field-Based Project Coordination

• Lead on-site walkthroughs with vendors to review security upgrades such as:

  • Main entrance renovations

  • Door and window reinforcements

  • Camera installations

  • Access control systems

• Take site photos and document project progress

• Ensure vendors understand specifications and timelines

Security Design & Planning

• Develop and prioritize physical and technological security enhancements

• Review and refine vendor proposals and system designs

• Assist in designing security policies, programs, and procedures

Security Audits

• Conduct site assessments to identify physical security vulnerabilities

• Evaluate staff safety and compliance with applicable standards

• Recommend practical and cost-effective improvements

Project Management

• Develop project plans including scope, schedules, funding sources, and staffing

• Track milestones and deliverables

• Adjust timelines or plans when necessary to maintain progress

Budget & Schedule Management

• Monitor project costs and vendor invoices

• Ensure projects remain within approved budgets

• Oversee execution by third-party contractors to ensure timely completion

Communication & Stakeholder Management

• Provide regular status updates to clients and internal stakeholders

• Maintain clear and professional communication with vendors

• Draft detailed emails, reports, and presentations

Documentation & Compliance

• Support drafting and submission of state and federal security grants (including NYS and FEMA)

• Maintain organized project documentation

• Assist with documentation related to legal or compliance matters

Qualifications

Experience

• 1 - 2 years of project management experience preferred

• Experience working with contractors, facilities, construction, or site operations is a plus

• Familiarity with project management methodologies (Agile, Waterfall, etc.) is a plus (training provided)

Skills

• Strong written and verbal communication skills

• Ability to manage multiple projects simultaneously

• Analytical and problem-solving abilities

• Strong organizational skills and attention to detail

• Comfortable working independently in the field

Technical Proficiency

• Microsoft Excel and PowerPoint (or Google Suite equivalent)

• Ability to review technical specifications and vendor proposals

• Experience with project management tools is a plus

Job Requirements

• Must own or lease a motor vehicle (car only; no two- or three-wheel vehicles, ATVs, or UTVs)

• Must have regular access to the vehicle for site visits

• Ability to travel locally for fieldwork (approximately three days per week)

Compensation & Benefits

• Salary: $60,000 - $65,000 (based on experience)

• $5,000 annual expense allowance

• Potential discretionary performance-based increase after six months (outside trial period)

• 10 paid vacation days annually (subject to accrual policy)

• Paid federal holidays (currently six)

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