Real Estate Manager

Changing lives. Building Careers.
 

Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

The Real Estate Manager is responsible for overseeing Integra’s real estate portfolio including offices, high-tech R&D laboratories and manufacturing facilities throughout the globe.  This role will oversee the company’s portfolio of real estate leases and own facilities ensuring adherence to company policies and procedures.  The role will be responsible for maintaining the real estate portfolio to enable and support strategic decision making, expansion, consolidation, or facility life cycle.  The specialist will strategically interact with leadership, finance, procurement, brokers, agents and landlords ensuring the best possible outcome for the company.

REPORTING & MANAGEMENT SCOPE

SUPERVISION RECEIVED

Under direct supervision of Director Global Facilities Engineering 

SUPERVISION EXERCISED

Supervision of contractors / vendors as needed based on project workload.

KEY RESPONSIBILITIES

• Collaborate with internal stakeholders, including property/finance managers, occupancy team, business continuation team, legal, and finance teams. Serve as a point of contact regarding lease-related inquiries, issues, and requests for information, ensuring timely and accurate responses to inquiries.

• Work closely with Landlords and Finance Managers to ensure an accurate understanding of annual reconciliations - make necessary payments to Landlords.

• Ability to understand and interpret complex commercial lease terminology (base rent, operating expenses, commencement date, rent commencement date, real estate tax, insurance obligations, etc.)

• Maintain accurate and up-to-date information regarding lease agreements, including lease terms, options, rental rates, expiration dates, and tenant details into the said database.

• Input Lease information and documentation into Lease Real Estate Management database.

• Other administration tasks, such as lease abstraction, critical dates reporting and document management (both physical and electronic).

• Generate reports and perform analysis on lease portfolio performance, including lease expirations, occupancy rates, lease obligations, and financial metrics. Develop actionable and accessible dashboards and reports, leveraging data visualization tools (i.e. Tableau or similar) for presentations to Senior Management.

• Ensure compliance with regulatory requirements and internal policies, including lease accounting standards (e.g., ASC 842), lease abstraction standards, and data privacy regulations.

• Support lease negotiations by providing accurate lease data.

• Initiate purchase orders to facilitate monthly rent payments.

• Ensure monthly rent payments are accurate and make appropriate adjustments to purchase orders.

• Oversight and Monitoring of Property Taxes for owned properties.

• Knowledge of Oracle/iProc

• Partner with technical finance to properly summarize and record lease data/cost and cashflow

• Evaluate and implement technology solutions, such as real estate database software or lease administration platforms, to enhance lease administration processes, improve data integrity, and increase operational efficiency.

• Demonstrate a strong work ethic, dependability, accountability, and responsibility, coupled with high organizational skills; capable of multitasking, meeting deadlines, and working under pressure while maintaining a professional attitude; self-motivated and proactive, showing initiative without direct supervision.

• Demonstrate strong written and verbal communication skills, adept at managing multiple inquiries with time-sensitive deadlines; possesses excellent organizational, time management, and communication skills.

• Participate in cross-functional project teams involving internal departments, external vendors, and customers.

• Perform other related duties as required.

REQUIRED SKILLS & MINIMUM QUALIFICATIONS

Education

• Bachelor’s degree or equivalent experience required.

Experience

• 3-5+  years of experience with real-estate and/or real-estate transaction experience required.

• Proven ability to manage multiple projects simultaneously.

• Experience leading cross-functional tea