Distribution Services Assistant

Title: Distribution Services Assistant

Division: Finance and Administration

Department: Facility Operations and Planning

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.63/hour

EEO Job Group: 9 E8

Position Summary

The University of Southern Indiana is accepting applications for Distribution Services Assistant.

Timely receipt, transport, sorting, delivery and collection of mail, inter-office mail, packages, and freight to over seventy college and department mailroom locations. Efficient preparation of shipments and all documents related to such shipments. Maintain account system to support charge-back billing to three hundred budget accounts.

Duties/Responsibilities 

• Receive and transport all incoming mail from the United States Postal Service (USPS).
  
  
• Receive and check-in freight and packages into campus tracking /delivery system(s).
  
  
• Inspect receivables for damage and maintain a secure work environment in order to promote security of the campus mail system. Maintain clean and organized warehouse, mailroom, and work areas.
  
  
• Manually sort and case or consign all campus incoming mail and shipments to the appropriate college or department mailroom location.
  
  
• Deliver sorted mail to mailrooms in assigned buildings/areas and obtain electronic signature of delivery for all packages and freight.
  
  
• Collect outgoing mail and shipments from college or department mailrooms.
  
  
• Determine the correct mail class / processing category for all outgoing mail and packages. Affix correct postage, complete correct documents, and include correct markings on all outbound shipments.
  
  
• Interpret customer delivery service needs for outgoing packages or freight shipments and finalize shipments through campus outbound freight shipping system(s).
  
  
• Review all outgoing mail and shipments to:
  • ensure valid departmental account numbers are indicated for each shipment.
  • ensure mail or packages paid by University are for business purposes.
  • ensure addressing information meets USPS standards and is a deliverable address..
  
  
• Deliver copy paper to assigned buildings.
  
  
• Fulfill and deliver custodial supply orders to custodial supply closets in assigned buildings.
  
  
• Collect recycled print cartridges from assigned buildings.
  
  
• Check status of shred paper bins in assigned buildings and inform Senior Tech when they need to be replaced with empty shred bins.
  
  
• Perform and document inspection of campus fire extinguisher equipment. Notify Senior Distribution Services Technician of equipment in need for repair or replacement.
  
  
• Deliver and pick up mail from USI locations in New Harmony and Stone Center as directed.
  
  
• Assist Distribution Services Technician with preparation and processing of campus bulk mailings. Assist Central Receiving and Warehouse Technician with accepting and delivery of packages, freight, and other deliverables.
  
  
• Perform other duties as assigned.

Required Knowledge and Skills

• High school diploma or GED.
  
  
• Experience working with inventory or delivery handling systems.
  
  
• Excellent customer service skills are required to facilitate communication and interaction with all staff, faculty and administrative personnel in all departments and colleges.
  
  
• Working knowledge of microcomputers, word processing, spreadsheets, databases, Internet, and electronic mail.
  
  
• Valid driver’s license and the ability to operate campus fleet vehicles.
  
  
• Ability to obtain and maintain forklift and electric pallet jack certification.

Preferred Knowledge and Skills

One year of mailroom or delivery experience.

Experience working with mail processing equipment; including but not limited to postage meter, offline mailer and folder/inserter.

Regular Work Hours/Travel Requirements

Standard work hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.

Irregular hours and overtime may be required, including times when the University is closed.

 

About USI         

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental,