Construction Project Team Administrator

Who are we?

Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals. 

 

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.  

Construction Project Team Administrator

As a Construction Project Team Administrator you will onboard new hires and support the Construction Team responsible for design and construction of the xScale AI Data Center Campus Builds across North America

 

Responsibilities

 

Administrative

• Calendar management for all Construction Directors and Senior Directors
• Onboard and training of all new Director, Senior and Construction Management hires
• Schedule complex travel and accommodation arrangements for team meetings
• Training and review assistance of all reports (GFR, JV Monthly Report, KPI Reports and Business Cases)
• Management and updates of internal team and project meeting minutes
• Ensure timely and accurate completion of expense reports for Directors and Senior Directors
• Actively manage purchase order life cycle
• Balance numerous assignments with competing priorities
• Demonstrate strong attention to detail and accuracy

 

Special Projects

• Partner with Leadership team to collaborate on projects and programs
• Coordinate and support special projects as needed

 

Events/Orchestrate Meeting Logistics

• Event planning
• Team building
• Venues
• Catering
• Video conferencing
• Audio-visual tools

 

Communications

• Collaborate with stakeholders and partner support organizations
• Manage Global level communications distribution lists, email, and other correspondence
• Prepare presentation materials, e.g. power point slides, meeting talk points and agendas
• Interface with sensitive information and maintain high level of confidentiality
• Identify and foster cross-functional collaboration opportunities
• Serve as liaison between senior leadership, their direct reports and front-line team

 

Qualifications

• 3+ years experience required, 5+ years of Administrative experience (or equivalent) preferred, with construction project management support experience desired
• Expert proficiency in MS Office - PowerPoint, Excel & Word is required
• Extraordinary attention to detail and dedication to quality and accuracy
• Demonstrate strong analytical, problem-solving, and communication skills
• Dedication to the highest degree of discretion and respect for confidentiality
• Validated organizational skills with strong multi-tasking and execution ability
• Ability to build and maintain positive and productive inter-departmental working relationships
• Strong sense of customer focus and dedication to customer service excellence
• Ability to work in a high-energy and fast-paced environment

The United States targeted pay range for this position in the following location is / locations are:

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