Executive Assistant

Sawhorse Productions is a Los Angeles based, Award winning full-service creative studio turning ideas into unforgettable experiences through captivating branded content, viral social moments, and groundbreaking interactive experiences. We partner with industry-leading brands, artists, and studios such as Walmart, Google, NBCUniversal, Fanatics, Toyota, Pepsi and Alo to deliver industry-leading, innovative multi-platform content. At Sawhorse, we believe in fostering a culture of collaboration, creativity, and relentless excellence while shaping the future of digital storytelling.

Our releases include: [Roblox, Fortnite, Rec Room, ZEPETO]

• Roblox: How To Train Your Dragon
• Roblox: Wicked RP
• Roblox: Walmart Discovered - 2024 ADDY Winner
• Roblox: Fenty - 2024 Webby winner
• Roblox: Alo Sanctuary
• Roblox: Beetlejuice Escape the Afterlife
• Roblox: Lamborghini Lanzador Lab - 2024 Telly Winner
• Roblox: Elton John’s 'Beyond The Yellow Brick Road'
• Roblox: Olivia Rodrigo 
• Roblox: Fashion Klossette
• Gen AI applet: Coca - Cola Cappy
• And numerous digital fashion releases on UGC Gaming platforms - Sawhorse Productions

We’re seeking a polished, proactive, and resourceful Executive Assistant to support executive leadership at a fast-paced creative studio. This is more than calendar management - this person will proactively handle high-level coordination, critical thinking, and polished execution, while helping drive operational excellence behind the scenes.

This position is on-site at Sawhorse Productions Offices in LA Monday-Friday 9:00 am - 7:00pm (with an hour lunch break)

Requirements

• Executive Support: Manage complex calendars, schedule appointments, prepare briefing notes, and anticipate executive needs.
• Stakeholder Coordination: Be the central liaison, organize internal and external meetings, coordinate cross-department collaboration, and follow up on action items promptly.
• Project Ownership: Own and execute special projects end-to-end, research, planning, vendor coordination, expense tracking, and stakeholder communication.
• Communication Excellence: Draft polished emails, meeting materials, and executive-level communications with impeccable attention to tone and detail.
• Travel & Event Management: Plan and book multi-leg travel itineraries, corporate off-sites, and events - ensuring flawless logistics and execution.
• Systems Management: Optimize processes using Google Workspace, Slack, Airtable, and other internal tools. Create playbooks and run streamlined workflows to boost team efficiency.
• Crisis Management: Stay agile, anticipate issues before they arise, and solve problems proactively under pressure with confidentiality and composure.

Qualifications

A strong candidate for this position should have the following qualities:

• Experience: 2+ years experience in executive support,  operations, or similar roles within creative or production environments, demonstrated ability to manage elevation level tasks.
• Proactive Thinker: Comfortable independently taking initiative and anticipating needs two steps ahead.
• Organizational Excellence: Highly detail-oriented; strong a